Title
Consider and take action on award of a contract to 3M in the amount of $61,146 for implementing Phase II of Radio Frequency Identification System (RFID) at Helen Hall Library (Director of Parks & Cultural Services)
Background:Approval of this item will award a contract for Phase II of the Radio Frequency Identification System (RFID) at Helen Hall Library.
Phase II of this project will provide the library with a five-bin sorting system along with a "smart" book drop which will check-in and sort each item automatically as items are returned, providing a paper receipt for each transaction. With the completion of RFID, the citizens of League City will enjoy improved access to library materials, shorter wait time, improved inventory control and more accurate records.
3M was selected for Phase I on a Request for Proposal (RFP) process and approved by City Council on July 8, 2014. 3M's proposal scored highest based on five criteria: ability of hardware/software to meet the City's requirements, experience and past performance, cost of services, response to the specification documentation worksheet, and vendor's ability to provide technical support. The 3M Intelligent Return and Sorter System is compatible with all of Phase I additions including the 3M Command Center Software. Phase I consisted of RFID tags, self-checkout stations, and alarmed detection gates.
In the FY2015 budget, RFID Phase 2 was approved for $105,000. A portion of this budget, $43,000, from cost savings was moved to fund the Phase II Helen Hall Library renovation project to R.J. Harris Construction (city council agenda 3/10/15, agenda item 11G).
FUNDING
{ } NOT APPLICABLE
{ X} Funds are available from Account #010-4008-672-5573
{ } Requires Budget Amendment to transfer from Account #____________to Account # ___________________