Title
Consider and take action on a resolution authorizing an expenditure of an amount not to exceed $135,000 with Baker and Taylor, Inc. under Texas Smart Buy 715-M2 for the purchase of library print and audio-visual materials through August 31, 2019 (Director of Parks and Cultural Services)
Background:
Approval of this item will authorize the Helen Hall Library to purchase print and audio-visual materials. The State of Texas developed an RFP solicitation for all public libraries that allows for the purchase of the aforementioned without the library having to solicit individually. This affords the Helen Hall Library the ease of ordering through one national distributor and gain the benefit of terms and discounts offered throughout Texas.
Information is attached detailing Texas Smart Buy 715-M2, as well as the current Terms and Discounts for Public Libraries, which offers detail as to the discounts received with purchases in certain categories.
The FY 2019 budget includes $181,000 for new materials of all types, some of which will be purchased through other vendors. The Helen Hall Library estimates total purchases of $135,000 for print and audio-visual materials through August 31, 2019 from Baker and Taylor through this state contract.
As noted on the attached Texas Smart Buy 715-M2, the State of Texas has renewed this state contract through August 2019.
CONTRACT ORIGINATION:
Texas Smart Buy 715-M2 was reviewed and approved by the City of League City Purchasing Manager and by the Deputy City Attorney.
ATTACHMENTS:
1. Data Sheet
2. Proposed Resolution
3. Texas Smart Buy 715-M2 Contract
FUNDING
{ X } Funds are available from FY2019 Library Reference Materials Account # 4800000-51501, Library Children's Materials Account # 4800000-51502, Library Adult Materials Account # 4800000-51504, and Library Books and Periodicals, Gifts, & Memorials Account # 20154800-51100
STRATEGIC PLANNING
{ X } NOT APPLICABLE