Title
Consider and take action on a resolution authorizing a three-year contract renewal with Commercial Chemical Products, Inc. DBA Poolsure for swimming pool chemicals for an amount not to exceed $119,826.40 (Director of Parks & Cultural Services)
Background:
Poolsure is currently under contract to provide swimming pool chemical delivery at Hometown Heroes Park pool and Walker pool. The existing contract expires September 30, 2021. Although annual expenses with the single vendor are under $40,000 which does not require competitive bidding, staff chose bidding the service with hopes of acquiring the best pricing.
The city sent out an ITB to receive bids for the next three years to secure pricing for a longer period and save in staff time as compared to renewing annually. Solicitation for bids included the city’s website, Galveston Daily News advertisement, and a posting on Public Purchase. Public Purchase is a third-party platform used routinely by local governments to received bids. Also, the city’s website features notifications of bids to subscribing vendors.
Poolsure, our current vendor, was the only company to respond to ITB 21-106. The proposed chemical pricings are consistent with fiscal year 2021 and the fiscal year 2022 budget. Poolsure has been providing swimming pool chemical delivery to the city for over ten years. The Parks and Recreation Department has been pleased with their service and recommends renewal.
Due to the single bidder, City Council may choose to reject all bids at which time staff will extend the current contract for an additional six months and re-bid the service.
Attachments:
1. Data Sheet
2. Proposed Resolution
3. Exhibit A - Contract with Poolsure
4. Vendor Report Card
5. Form 1295
CONTRACT ORIGINATION:
FUNDING
{X} Funds are available from Account #s_4100000-51850 and 2310410-51850
{ } Requires Budget Amendment to transfer from Account #______...
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