Title
Consider and take action on a resolution authorizing a professional services agreement with Tanko Streetlighting, Inc. for streetlight maintenance support in an amount not to exceed $98,000 (Assistant Director of Public Works-Operations)
Background:
Approval of this item will authorize a professional services agreement with Tanko Streetlighting, Inc. for streetlight maintenance support in an amount not to exceed $98,000. This agreement will provide the planning, contractor procurement assistance, and ongoing administrative support needed for the City to maintain streetlights acquired from Texas-New Mexico Power (TNMP).
Tanko will work with City staff to establish maintenance procedures, prepare specifications and bid documents for a field maintenance contractor, assist with purchasing, bid review, and review of technical product submittals. Tanko will also set up and provide one year of ongoing maintenance support for 5,875 fixtures, including a 24/7 toll-free call center, online outage reporting, contractor dispatch, utility and warranty coordination, inventory monitoring, invoice review, and a web-based work order dashboard with GIS mapping and monthly tracking. The field maintenance contractor will be contracted directly to the City.
Proposed response times are seven working days for routine requests and four hours for emergencies, subject to the City’s final contractor requirements. Emergency reports will be submitted through the call center; online reports are reviewed each working day. Emergency response covers arrival and immediate hazard mitigation; full restoration may take longer.
Total amount of $98,000 includes $27,500 in initial services and $70,500 for one year of support at $1 per fixture per month for streetlights maintained. Field repair labor, materials, replacement poles and foundations, storm damage repairs, police details, and other additional work are separate costs. Additional work requires City approval. The TNMP acquisition and field maintenance contract are addressed separately.
Attachments:
1. Proposed Resolution
2. Exhibit A - Professional Services Agreement with Tanko Streetlighting, Inc.
3. Vendor Report Card
FUNDING
{X} Funds in the amount of $98,000 are available from the Streets & Traffic Department’s Utility Costs - Street Lights Account# 3300000-53550.
STRATEGIC PLANNING
{X} Addresses Strategic Planning Critical Success Factor #1 - Develop and Maintain our Infrastructure, #2 - Financially Sustainable, and #8 - Quality Built Environment.