Title
Consider and take action on a resolution authorizing Change Order No. 1 to the construction contract with Wilson Building Services, LLC related to the Gilmore Elementary Claremont Connector Trail Project (PK2101) in an amount not to exceed $65,639.90 (Executive Director of Capital Projects)
Background:
Approval of this resolution will authorize Change Order No. 1 in an amount not to exceed $65,639.90 to Wilson Building Services, LLC for the construction of the Gilmore Elementary Claremont Connector Trail Project (PK2101).
The purpose of this project was to construct an 8’ wide trail from the existing Claremont Connector Trail system to Gilmore Elementary School, including construction of a 170’ x 10’ prefabricated pedestrian bridge over Cedar Gully behind the school. See Attachment 3 - Project Aerial Maps.
During construction, existing field conditions and relocation of the construction entrance necessitated a longer haul route for delivery of the bridge structure, additional mat rentals for an extended time, and other items which warranted the proposed Change Order No. 1. Below is a brief explanation of major items. Detailed explanation is covered in the Change Order No. 1 document.
- Discovery of an existing area drain and outfall pipe required shifting of the bridge alignment to avoid the conflict. This required time for abutment redesign which added to the mat rental time.
- Relocation of the construction entrance and shifting of the haul route for the bridge structure from Waverly Canyon to Carefree Dr. This was due to resident complaints, crane accessibility and mitigating school conflicts.
- Additional mat rentals costs (2 periods).
- Additional cement stabilized sand.
- Additional cost of mobilization and demobilization for 2 loaders due to timing.
- Additional construction staking.
- Some inclement weather-related mat installations to stay on schedule.
The Change Order total cost benefitted from many deductions of items in base bid and extra work items. The additions total $97,838.90 which is offset by deletions of $32,199.00, netting a Change Order amount of $65,639.90. The 5/28/2024 approved construction budget included a contingency amount of $89,665 which provides adequate funding for this Change Order. The project is complete and this Change Order will serve as the final balancing change order to close out the contract.
Attachments:
1. Proposed Resolution
2. Exhibit A - Change Order No. 1 and Docs
3. Project Aerial Maps
4. Resolution No. 2024-94 on Award of Contract
FUNDING
{X} Funding in the amount of $65,640 is available from the construction contingency in fund 3010, 4B Corporation, with expenses charged to project expense string PK2101-CONSTRUCT-CONSTRUCT-4B.
STRATEGIC PLANNING
{X} Addresses Strategic Planning Critical Success Factor #3 Quality Community Amenities.