Title:
Consider and take action on a resolution authorizing a construction contract with Lucas Construction Company, Inc. for the Phase 2 Reconstruction of Turner Street and Butler Road (RE1902A) in an amount not to exceed $6,124,742.20, and authorizing a Work Change Directive budget of $612,474.00, and authorizing a contract with UES Professional Solutions 44, LLC. for materials testing in an amount not to exceed $97,998.00, for a total construction budget of $6,835,214.20 (Executive Director of Capital Projects)
Background:
Approval of this resolution will authorize the award of a construction contract with Lucas Construction Company, Inc. for the Phase 2 Reconstruction of Turner Street and Butler Road Project (RE1902A) in an amount not to exceed $6,124,742.20, and authorizing a Work Change Directive budget of $612,474.00, and authorizing a contract with UES Professional Solutions 44, LLC, Inc. for materials testing in an amount not to exceed $97,998.00, for a total construction budget of $6,835,214.20.
The project scope is divided into a Base Bid and an Add-on Alternate. The Base Bid limits include Turner Street from Hobbs Road to Butler Road and a segment of Butler Road from round-about south to Cross Springs Lane. The Add-on Alternate which staff recommends including in the contract, extends Butler Road reconstruction from Cross Springs Lane to approximately 400 feet south of Sedona Drive. The Base Bid includes the removal and replacement of 6,790 square yards of existing asphalt with concrete pavement, along with new sidewalks, installation of storm sewer pipes, junction boxes, inlets, and curb improvements. It also includes the replacement of 1,640 linear feet of 24-inch water lines, including fire hydrants and other associated utility relocations. The Add-on Alternate extends the work further south on Butler Road with the removal and replacement of an additional 6,550 square yards of asphalt with concrete pavement along with new sidewalks, installation of storm sewers and inlets, installation of 2,226 linear feet of water lines, additional fire hydrants, and 2,250 linear feet of gravity sewer lines with manholes, and some utility relocations.
Eight (8) sealed bids for the project were received on February 27th, 2025 (Bid No. 25-014). Two bidders were disqualified since the submitted proposals did not conform to the City’s General Instructions to Bidders criteria. Based on the City’s A+B bidding method, and bids and contract times received, Lucas Construction Company, Inc. submitted the lowest responsible and responsive cost value bid in amount of $6,124,742.20 and 420 calendar days to complete the Base Bid and Add-on Alternate. The engineering consultant’s recommendation of the award and the bid tabulation are attached.
Attachments:
1. Proposed Resolution
2. Exhibit A1 - Construction Standard Agreement
3. Exhibit A2 - Professional Services Agreement with Material Testing Proposal
4. Letter of Recommendation and Bid Tabulation
5. CIP Project Sheet
6. CIP Aerial Map
7. Vendor Report Card - Lucas Construction Company, Inc.
8. Vendor Report Card - UES
FUNDING
{X} Funding on the amount of $6,835,214.20 is available from fund 5017, Reinvestment Fund, with expenses charged to project expense string RE1902A - CONSTRUCT - CONSTRUCT - RE CASH.
STRATEGIC PLANNING
{X} Addresses Strategic Planning Critical Success Factor #1: Develop and Maintain our Infrastructure.