Title
Consider and take action on a resolution authorizing: 1) a three-year agreement with Arnold Oil Company of Austin L.P. dba A-Line Auto Parts in an amount not to exceed $403,200 to purchase various auto parts and supplies for city vehicles and equipment and 2) a three-year agreement with O’Reilly Auto Enterprises LLC dba O’Reilly Auto Parts in an amount not to exceed $403,200 to purchase various auto parts and supplies for city vehicles and equipment (Director of Public Works)
Background:
Approval of this resolution will authorize a three-year agreement with Arnold Oil Company of Austin L.P. dba A-Line Auto Parts in a not to exceed amount of $403,200 and O’Reilly Auto Enterprises LLC dba O’Reilly Auto Parts in a not to exceed amount of $403,200 to purchase various auto parts and supplies for city vehicles and equipment from March 1, 2026 through February 28, 2029, with the option to renew for two (2) additional one (1) year periods.
On December 5, 2025, the City released ITB 26-001 Automotive Parts for this item. Three responses were received on January 12, 2026 with A-Line Auto Parts selected as the lowest qualified bidder and O’Reilly Auto Parts selected as the second lowest qualified bidder.
Bid Tabulation is as follows:
A-Line Auto Parts - 40% to 66% discount off entire catalog
O’Reilly Auto Parts - 41% or better discount of entire catalog
Advance Auto Parts - 50% to 67% discount off entire catalog (list pricing highest of the three bidders)
Based on pricing as tabulated, staff recommends awarding the purchasing agreement for ITB#26-001 Automotive Parts to A-Line Auto Parts and O’Reilly Auto Parts. Similar pricing and the flexibility of having multiple vendors is the basis as the lowest cost and best value bidders. The not to exceed amount includes a 12% escalation due to historical expenditures and fleet growth and is applied to each vendor to provide flexibility to purchase from either vendor based on need and availability of parts. Actual expenditures applied to each vendor will not exceed the departmental funding. Annual expenditure anticipated to be $134,400.
Attachments:
1. Proposed Resolution
2. Exhibit A - Agreement with Arnold Oil Company of Austin L.P. dba A-Line Auto Parts
3. Exhibit A - Agreement with O’Reilly Auto Enterprises LLC dba O’Reilly Auto Parts
4. Award Recommendation
5. Bid Tabulation
6. Vendor Report Card
FUNDING
{X} Funds are available in FY2026 from Motor Pool Funds. Funding in FY2026 totaling $80,035 to account 40103600-52300 Vehicle Repair & Maintenance. The remaining $323,165 will be funded in FY2027, FY2028 and FY2029 upon council’s approval of budget.
STRATEGIC PLANNING
{X} Addresses Strategic Planning Critical Success Factor #1 - Develop and Maintain our Infrastructure