Title
Consider and take action on a resolution authorizing a three-year agreement with Earthworks Landscape and Maintenance, LLC for manicured mowing, tree maintenance, and landscaping services for TxDOT medians in an amount not to exceed $351,000; and authorizing two subsequent one-year renewals, if deemed necessary (Director of Parks and Cultural Services)
Background:
Approval of this resolution will authorize an agreement with Earthworks Landscape and Maintenance, LLC, for manicured mowing, tree maintenance, and landscaping services for the TXDOT medians in an amount not to exceed $351,000 and authorize two subsequent one-year renewal options, if deemed necessary.
The City issued RFP #26-023 for landscaping services for TXDOT medians. Proposals were received on February 10, 2026, and a total of thirteen (13) sealed proposals were submitted.
An evaluation committee reviewed proposals based on the following criteria:
• Qualifications and experience
• Project methodology
• Pricing and fees
• References
The three highest rated firms were interviewed to evaluate their understanding of the scope of work and ability to perform the services.
Evaluation results:
Earthworks Landscape and Maintenance, LLC received the highest overall evaluation score of 427, ranking first among the thirteen proposals.
Scope of work:
The contract will provide landscaping maintenance for 65 TXDOT medians totaling approximately 18.5 acres, including:
Manicured Mowing:
• Every two weeks from November-February
• Weekly from March-October
Tree Maintenance:
• Tree Rings biannually
• Pruning
Landscaping Services:
• Seasonal cutbacks
• Fertilization
• Weed control
• Irrigation system maintenance
The City will assume maintenance of TXDOT medians effective April 1, 2026. A one-time up-front cost of $100,000 for irrigation repairs and replacement of damaged plants is needed to address the transition from TXDOT. Funding will be addressed in upcoming quarterly budget amendment.
Contract Cost:
• Annual service cost: $117,000
• Three-year total: $351,000
Total authorization amount: $351,000
Attachments:
1. Proposed Resolution
2. Exhibit A - Earthworks Landscape and Maintenance agreement
3. Letter of recommendation
4. Bid tabulation and cost analysis
FUNDING
{X} Requires a future Budget Amendment to increase Park Operations Building & Ground Maintenance account 4400000-52150 in the amount of $58,500 for FY2026 . The remaining $292,500 will be budgeted in FY2027-FY2029, upon council’s approval of the budgets.
STRATEGIC PLANNING
{X} Addresses Strategic Planning Critical Success Factor - Quality Community Amenities