Title
Consider and take action on a resolution authorizing an agreement for the purchase of up to four generators for various city facilities utilizing FEMA Hazard Mitigation Grant Program Funding (City Manager & Executive Director of Facilities and Information Technology)
Background:
Approval of this resolution will authorize an agreement for the purchase of up to four (4) generators for various city facilities utilizing grant funds through the FEMA Hazard Mitigation Grant Program. The four permanent back-up generators will provide essential back-up power to four facilities that have been identified as critical to the City’s operations in the event of power outages. These locations include the Civic Center, 400 W. Walker St, City Hall Annex, 500 W. Walker St, Public Works Operation Center, 1701 W. League City Pkwy, and League City Community Center, 400 S. Kansas Ave.
On February 26, 2026, the City issued Invitation to Bid (ITB) 26-031 Emergency Generators with responses anticipated on March 12, 2026. With the meeting agenda posting requirement of March 11, 2026, the selected bid amount and vendor will be provided at the City Council meeting.
In order to receive grant funds, all work must be complete with generators installed and operational prior to June 6, 2026. In July 2025, staff requested an extension to the September 2026 deadline, to which FEMA asked in December 2025 for additional information on the reason for the extension request. In January 2026, staff responded to FEMA’s request for additional information. As of the drafting of this agenda item (March 11, 2026), FEMA has not responded with a determination on the time extension. To prevent losing the grant funding based on the current June 6, 2026 completion date, staff is presenting this bid award to City Council for approval to the vendor(s) whose bid meets the time constraint.
As detailed in the bid advertisement, a responsive bid must meet the deadline of June 4, 2026 for project completion, which includes delivery and installation at each location. Federal Regulations set forth in 2 CFR 200.320(b)(1)(e) allow bids to be rejected for justifiable reasons, including timeliness. The ITB specifies “The City’s funding is tied to FEMA and expires if the deadline is not met; accordingly, the City will not pay for any individual generator that is not delivered and fully installed by June 4th, 2026.”
This purchase qualifies for grant funding through the Hazard Mitigation Grant Program (HMGP) DR-4572, PW009 Grant and was bid according to Federal Procurement.
With the adoption of Resolution 2021-127, Council approved applying for and accepting grant funds in the amount of $1,096,658.46, through the Hazard Mitigation Grant Program (HMGP) for the purchase of permanent backup generators to be installed at locations deemed critical to the City. This grant is 90/10 with the City's match at 10% of the total project cost. All the locations chosen are within the approved Scope of Work within the grant agreement.
CONTRACT ORIGINATION: City Attorney’s Office
Attachments:
1. Invitation To Bid 26-031
2. Sample Contract
FUNDING
{X} A future budget amendment is required in the amount of the project to the Hurricane Laura special revenue fund 8030 with expenses posted to Capital Equipment account 8030280-55730 and grant revenue posted to Reimbursement from FEMA account 8030-48700. This is a 10% match grant with the City’s portion estimated at 10% of the total project to be funded by a cash transfer from Tax Supported CIP cash fund 5015.
STRATEGIC PLANNING
{X} Addresses Strategic Planning Critical Success Factor #1 - Develop and Maintain our Infrastructure