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Consider and take action on a resolution authorizing Task 2 of Amendment #8 to the Professional Services Agreement (PSA) with TBG Partners of Houston (TBG) to provide additional services related to the Bay Colony Park-Master Plan and Park Design Project (PK2001) in the amount of $48,965 (Mayor Long)
Council approved Task 1 of Amendment #8 in amount of $75,250 on July 9, 2024.
Background:
Approval of this Task 2 of Amendment #8 will authorize the consultant to proceed with the City requested additional services as described below for the Bay Colony Park Master Plan and Park Design Project (PK2001). The original scope of work for this project was to provide master planning, programming, and construction documents for a planned construction project to provide athletic facilities for amateur sports and various other recreational facilities in the park site west of IH-45 near Ervin Street and Calder Drive known as Bay Colony Park. Recent changes to the TxDOT Grand Parkway alignment shifted ROW further north thus impacting location and volume of detention ponds (Task 1). Also, City requested that some of the base design items be presented as Deduct Alternates to allow the City some project cost flexibility when bids are opened (Task 2). These two requests from the City prompted Amendment #8 which is fully described in the consultant’s proposal.
Approval of this resolution will authorize TBG to carry out the following tasks:
Task 1: Make changes to the construction documents to adjust detention pond layouts and other design features to conform to new ROW survey information on the Grand Parkway alignment, received recently from TxDOT. TBG had performed design work on the park, including the detention ponds, based on earlier alignment survey information that the City had provided, enabling TBG to move forward with park design. Additional services also include further drainage impact analysis due to site changes. The fee for this work is $75,250.
This Task 1 of Amendment #8 was approved by Council on July 9, 2024.
Task 2: Produce construction documents for some major Deduct Alternate items, as requested by the City. During Bidding this will make it possible for contractors to provide alternate bids if the 4 field baseball fields and related parking are not constructed. The fee for this work is $48,965.
This Task 2 of Amendment #8 is being presented for reconsideration by Council.
TBG Amendment #8 which includes Tasks 1 & 2 is a total of $124,215. The 4B Industrial Development Corporation approved a total of up to $130,000 for this amendment at their June 3, 2024, meeting.
Currently, plans are near 90% complete. Texas Railroad Commission is scheduled to begin site environmental cleanup in July pending issuance of City Permit. The cleanup is being done under their voluntary Brownfield Program at no cost to the City, with completion anticipated in Fall 2024 weather permitting. Project should be ready to bid in Spring 2025.
Attachments:
1. Proposed Resolution
2. Exhibit A - Amendment #8 with TBG Proposal
3. Current Bay Colony Park Master Plan
4. CIP Project Sheet
5. CIP Aerial Map
6. Vendor Report Card
FUNDING
{X} Funding in the amount of $75,250 is available from the 4B Corporation, fund 3010, with expenses charged to project expense string PK2001-PLAN DESIGN-DESIGN-4B.
STRATEGIC PLANNING
{X} Addresses Strategic Planning Critical Success Factor #1: Develop and Maintain our Infrastructure.