Title
Consider and take action on a resolution authorizing Change Order #2 to the professional services agreement with WSP USA, Inc. for the North Extension of Landing Blvd Project (ST1914) for additional engineering design services in an amount not to exceed $70,061.23 (Executive Director of Capital Projects)
Background:
Approval of this resolution will authorize Change Order #2 to the professional services agreement with WSP USA, Inc. for the North Extension of Landing Blvd Project (ST1914) for additional design services in an amount not to exceed $70,061.23. This Change Order #2 will combine previously administratively approved Work Change Directives (WCD) 2, 3 & 4, with a proposed new WCD into a single Change Order #2.
On December 17, 2019, City Council approved the professional services agreement with WSP USA, Inc. to provide Final Engineering Design services to prepare final construction documents consisting of plans, specifications, bridge design, cost estimates, utility coordination and design, parcel taking documents, drainage study, permitting, etc.
Subsquently, the Council approved Change Order No. 1, in the amount of $219,019.46, on March 23, 2021, related to additional engineering, environmental, and surveying services.
Work Change Directive No. 2, in the amount of $38,974.55, was approved administratively on April 5, 2021. This Work Change Directive included Subsurface Utility Engineering at the proposed roundabout to determine accurate horizontal and vertical locations of the six existing pipelines to help with the design of stormwater pipes, water line extension for the City of Webster’s portion of the project, as well as potential relocation of pipelines. This amount is reimbursable fully by the City of Webster as part of the overall cost sharing Interlocal Agreement on the N. Landing project.
Work Change Directive No. 3, in the amount of $18,449.66, was approved administratively on July 1, 2021. This Work Change Directive included additional survey and engineering scope to minimize the proposed limits of land acquisition and added 106 days to contract time.
Work Change Directive No. 4 was a net zero contract change that was approved administratively on April 13, 2023. This Work Change Directive was for additional Subsurface Utility Engineering requested by TxDOT on the existing pipelines in the vicinity of the proposed bridge over Clear Creek in order to have a higher level of confidence on the clearance provided in the design. As shown in document, City reallocated unused tasks from the original scope to net zero this Work Change Directive.
The current additional work requested by TxDOT which is included in Change Order #2 is to update plans, specifications and estimate to their 2024 Standard Specifications. This requires all plans, quantities, unit of measures of items and codings be reviewed and adjusted to comply with the latest edition of standard specifications. TxDOT updates their Standard Specifications every 10 years. Plans will also be resealed and signed at appropriate time when TxDOT is ready to bid project. Minor design modifications as warranted will be done as well. This documents update will provide City a detailed construction cost estimate which is now 2 years old and gives us an opportunity, if warranted, to seek additional funding from HGAC for the project due to escalating project costs. City received additional HGAC funding in late 2022 for same reasons. As shown in document, City reallocated some unused tasks from the original scope to reduce this additional work amount to $16,012.58.
The Change Order #2 includes the following:
Work Change Directive No. 2 $38,974.55*
Work Change Directive No. 3 $18,449.66
Work Change Directive No. 4 $0.00
Update of Plans, Specifications and Estimate $56,387.02
Reallocation of Unused Final Engineering Tasks (-$43,750.00)
Total Amendment Amount $70,061.23
Original Contract Amount $2,317,350.77
Previous Change Order #1 $219,019.46
Total This Change Order #2 $70,061.23
New Contract Amount $2,606,431.46
* The $38,974.55 in fees for Work Change Directive No. 2 will be included in the Interlocal Agreement with the City of Webster and will be reimbursed at 100%.
Attachments:
1) Proposed Resolution
2) Exhibit A - Change Order #2
3) Council Approved Change Order #1
4) Approved WCD No. 2
5) Approved WCD No. 3
6) Approved WCD No. 4
7) Fully Executed Professional Services Agreement
8) CIP Project Sheet
9) CIP Aerial Map
FUNDING
Funding in the amount of $70,061.23 is available from Tax Supported Cash, fund 5015, in the amount of $51,611.67 with expenses charged to project expense string ST1914-PLAN DESIGN-DESIGN-TS CASH and the remaining $38,974.55 from 2017CO, fund 5240, with expenses charged to project expense string ST1914-PLAN DESIGN-DESIGN-2017 CO.
WCD 2 - $38,974.55 - 2017CO staff added to contract with prior funding memo 4.01.2021.
WCD 3 -$18,449.66 - TS CASH - staff added to contract with prior funding memo 6.22.2021.
The net of $12,637.02 from the credit of the reallocation of unused final engineering tasks (-$43,750) and the increase for updated plans, specification, and estimate ($56,387.02) will be added to the current contract with approval of this agenda item with expenses charged to ST1914-PLAN DESIGN-DESIGN-TS CASH.
STRATEGIC PLANNING
{X} Addresses Strategic Planning Critical Success Factor #1: Develop and Maintain our Infrastructure