Title
Consider and take action on a resolution authorizing a professional services agreement with Birkhoff, Hendricks & Carter, L.L.P. for the design, bid, and construction phase services related to the Dove Meadows Lift Station No. 1 and No. 2 Replacement Project (WW1901I) in an amount not to exceed $170,879.00 (Executive Director of Capital Projects)
Background:
Approval of this resolution will authorize a professional services agreement with Birkhoff, Hendricks & Carter (BHC), L.L.P. for the design, bid, and construction phase services related to the Dove Meadows Lift Station No. 1 and No. 2 Replacement Project (WW1901I) in an amount not to exceed $170,879.00.
In February 2026, City requested this consultant to conduct a site visit and work with staff to establish scope of work for the Meadowbend STP LS Submersible Pump Conversion Project under the FY2026-2030 Annual Lift Station Improvements. Upon further of scope of work by consultant, PMO and Public Works staff it was determined that this lift station conversion along with the associated gravity sewer improvements, as identified in the 2023 Wastewater Masterplan, would require a significant budget increase. It was also determined that the project can be broken into 2 phases and planned for future years starting in 2031 for design. Therefore, the project was moved from Annual Lift Station Improvements Program to a new individual project in Proposed FY2027-2031 CIP. This provided an opportunity to begin an earlier start of the implementation of the proposed Dove Meadows Lift Station No. 1 and No. 2 Replacement Project which are both over 40 years old and currently planned for FY2027 design and FY2028 construction. Project will include conversion of existing above-ground pump stations with new submersible pump systems while maintaining similar pumping capacities. The project also includes construction of new wet wells adjacent to the existing facilities to minimize bypass pumping during construction, new controls, and SCADA installation. The improvements are intended to modernize City’s aging wastewater infrastructure, improve operational reliability, enhance safety for maintenance personnel, and reduce long-term maintenance costs.
BHC's design scope includes preliminary and final engineering design, surveying, geotechnical engineering, additional site acquisition for lift station 1, bid, and construction phase engineering services. Project fees are as follows:
1. Preliminary & Design Phases $ 111,000.00
2. Bid-Phase Services $ 7,000.00
3. Construction Phase Services $ 23,000.00
4. Surveying $ 8,800.00
5. Geotechnical Investigation $ 9,460.00
6. ROW Acquisition Services $ 9,119.00
7. Misc. Project Expenses (As Needed) $ 2,500.00
Total $ 170,879.00
Design is proposed to complete within 240 days, excluding City review and approval periods. Construction is budgeted for FY2028. The current pre-design estimated construction cost is $2,206,000. This estimate will be updated throughout the design phase.
Attachments:
1. Proposed Resolution
2. Exhibit A - Professional Services Agreement with Proposal
3. CIP Project Sheet
4. CIP Aerial Map (Modif.)
5. Vendor Report Card
FUNDING
{X} Funding in the amount of $170,879.00 is available from Miscellaneous Utility Capital Projects Fund, fund 1055, with expenses charged to project expense string WW1901-PLAN DESIGN - DESIGN -RS CASH.
STRATEGIC PLANNING
{X} Addresses Strategic Planning Critical Success Factor #1: Develop and Maintain our Infrastructure.