Title
Consider and take action on a resolution to ratify the agreement with Xylem Water Solutions, Inc. for construction support services for the Emergency 24-inch Force Main Bypass Installation and Removal along FM 2094 in an amount not to exceed $162,454.98 (Director of Public Works)
Background:
Approval of this item will ratify the agreement with Xylem Water Solutions, Inc. for construction support services for the Emergency 24-inch Force Main Bypass Installation and Removal along FM 2094 in an amount not to exceed $162,454.98.
This emergency bypass was in response to an additional leak found on the East Main 24-inch Force Main (FM). This leak occurred weeks after the initial repair (July 24, 2024) of the same FM. Due to the age of the leaking FM and the potential of additional costly repairs occurring within the FM 2094 roadway the decision was made to plan and setup a long-term bypass, that would allow the on-going capital improvement project (WW1801) to progress without interruption. This capital project replaces the failing FM which is at the end of its expected service life.
ARRK Engineering is the design consultant on the capital improvement project that replaces the failed 24-inch FM and agreed to assist in planning and quoting the complex bypass. The bypass included two components 1) pipe tie-ins and driveway/roadway saw cuts and 2) HDPE bypass piping setup. Attachment No. 4 details the results of ARRK’s initial efforts. Faith Utilities, LLC provided the lowest quote ($130,223.50) for item 1 and Xylem Water Solutions, Inc. was the lowest quote ($170,877.33) for item 2 for the bypass piping setup. Both quotes include a 10 percent contingency. This agenda item applies final costs to Xylem’s aforementioned services in the amount of $162,454.98. Applicable services were completed on January 28, 2025.
Quotes received plus 10 percent contingency for bypass setup, delivery, system rental, and removal:
Xylem Water Solutions, Inc. - $170,877.33
National Tank & Equipment - $414,235.80
ISJ Underground Utilities, LLC - $616,540.65
This agenda item ratifies Xylem Water Solutions’ efforts for a total amount of $162,454.98. Faith Utilities’ efforts will be ratified on a separate agenda item.
Attachments:
1. Proposed Resolution
2. Exhibit A - Agreement with Xylem Water Solutions, Inc.
3. Emergency Justification Email
4. ARRK Engineering Bypass Plan and Quotes
5. AARK Engineering Invoice Review and Approvals dated 12-10-24, 01-08-25, 01-13-25, & 02-11-25
6. Aerial Map
7. Vendor Report Card
CONTRACT ORIGINATION: Agreement has been reviewed by the City Attorney’s Office
FUNDING
{X} Funding in the amount of $162,454.98 is available from fund 1055, Miscellaneous Utility Capital Projects Fund, with expenses charged to project expense string WW1801I - CONSTRUCT-CONSTRUCT-RS CASH.
STRATEGIC PLANNING
{X} Addresses Strategic Planning Critical Success Factor #1 - Develop and Maintain our Infrastructure