Title
Consider and take action on a request by League City Lions Club to grant a variance to Chapter 110, Article I, Section 110-5 of the Code of Ordinances of the City of League City entitled "Parades and Processions Generally" for partial lane closures and to waive City costs associated with traffic control for the “68th Annual League City Music Fest and BBQ Cook Off” to be held October 4th & 5th, 2024 (Chief of Police)
Background:
Approval of this item will allow the League City Lions Club event to use City rights-of-way for this event and the City will provide equipment to support traffic flow as detailed below. This will be done in accordance with the traffic plan approved by the League City Police Department. The Code of Ordinances of the City of League City, Section 110-5 requires all permit requests requiring the closure or use of state roadways or arterial roadways (as defined by the Master Transportation Plan) within League City to be approved by City Council prior to issuance of a permit. The same section also states that the applicant shall pay all costs associated with traffic control for the event unless City Council approves waiving the costs.
The application for a permit was received by the League City Police Department requesting the use of City roadways within the City of League City for the purpose of conducting an event entitled “68th Annual League City Music Fest and BBQ Cook Off”. This event will take place at Walter Hall Park on October 4th & 5th, 2024. This event is estimated to draw approximately 10,000 attendees throughout the two-day festival. The applicant has made a request for a variance for the use of SH 3 N. The applicant requests the closure of the southbound outside lane in the 800-900 block of SH 3 N. The closure will help facilitate traffic flow into and out of Walter Hall Park during the festival. The City has an active five-year traffic plan agreement with the State thru 2026. The City of League City Street Department will provide the necessary equipment to restrict traffic flow in the areas designated on the map. Total cost to the City is $11,334.10. The total includes $5,791.95 in direct hourly labor costs and $5,542.15 in estimated value of traffic control equipment provided. Refer to the cost breakdown sheet for complete cost breakdown.
Attachments:
1. Special Event Permit Application
2. Traffic Plan Map
3. Cost Breakdown Sheet
4. League City Lions Club Request Letter
5. TxDot Multi-Year Agreement
6. TxDot Email - Date Confirmation Email
CONTRACT ORIGINATION:
FUNDING
{X} Funding in the amount of $11,334.10 is available from Streets & Traffic Overtime account #3300000-50040 ($5,791.95) and Traffic Control Supplies account #3300000-51650 ($5,542.15), upon Council’s approval of the FY2025 budget.
{ } Requires Budget Amendment to transfer from Account #______ to Account #______
{ } NOT APPLICABLE
STRATEGIC PLANNING
{ } Addresses Strategic Planning Critical Success Factor # ______
{ } NOT APPLICABLE