Title
Consider and take action on a resolution authorizing the purchase of three (3) 72” replacement mowers in an amount not to exceed $64,085 (Director of Public Works)
Background:
Approval of this item will authorize the purchase of three (3) replacement mowers to meet the City’s current, future growth, and operations in an amount not to exceed $64,085.
The FY2026 budget authorizes funding to replace three (3) 72” mowers to meet the needs of Hometown Heroes and Park Operations in an amount not to exceed $64,085.
The capital replacement schedule was approved in the FY2026 budget after an annual inventory audit was conducted on all fleet vehicles and equipment. The inventory list consisted of current miles/hours, purchase year, estimated useful life and the targeted year of replacement. Vehicles and equipment were then placed through a scoring system evaluating five measures: age, mileage, type of service, general overall condition, and maintenance repair costs. Vehicles and equipment scoring points ranging in the replacement consideration group were then moved to the next phase whereas the last three years of maintenance costs were compared to the depreciation of acquiring new vehicles and/or equipment.
To ensure the best pricing and benefit to the city, quotes for the above mowers were obtained from cooperative purchasing contracts, state contracts and local retail with the following results:
• Kubota ZD1200 Series 72” Side Discharge Mower (Hometown Heroes Unit 4003): BuyBoard ($18,583), Sourcewell ($21,183), Retail ($22,700)
• Kubota ZD1200 Series 72” Side Discharge Mower (Park Operations Unit 4008): BuyBoard ($18,583), Sourcewell ($21,183), Retail ($22,700)
• Kubota F Series 72” Rear Discharge Mower (Hometown Heroes Unit 4021): BuyBoard ($26,519), Sourcewell ($27,424), Retail $31,999)
Staff recommend procuring this purchase through the BuyBoard Cooperating Purchasing Contract #706-23 valid through May 31, 2026.
The total purchase cost for replacement equipment, including a $400 contract fee, will not exceed $64,085.
The mowers will be purchased through cooperative purchasing contracts. The utilization of these contracts meets formal bidding requirements.
Attachments:
1. Proposed Resolution
2. Exhibit A - Approved Capital Replacement List
3. Operating Costs vs. Depreciation
4. Unit Scores
5. Unit Quotes
6. Fleet Replacement Criteria Memorandum
CONTRACT ORIGINATION: N/A
FUNDING
{X} Funds in the amount $64,085 are available from the FY26 Capital Replacement Fund, Equipment Account# 40203600-55730.
STRATEGIC PLANNING {X} Addresses Strategic Planning Critical Success Factor #1 - Develop and Maintain our Infrastructure