Title
Consider and take action on a resolution authorizing a three-year agreement with Land & Sea Services 1, Inc. for City-Wide Generator Maintenance, Repairs, and Emergency Services in an amount not to exceed $335,388 (Director of Public Works)
Background:
Approval of this item will authorize the award of Request for Proposal (RFP) 24-053 to Land & Sea Services 1, Inc. for city-wide generator preventive maintenance services for a term of three-years from October 1, 2024 through September 30, 2027 in an amount not to exceed $335,388, with the option to renew for two (2) additional one-year periods. The award includes an estimated amount of $50,000 per year ($150,000) for the three-year contract term for unforeseen repairs and emergency services.
On August 8, 2024, League City released RFP 24-053 for City-Wide Generator Maintenance Services. Five (5) qualified sealed bids were received on August 29, 2024 from; Land & Sea Services 1, Inc., ARCCO Company Services, Inc., MNI Diesel, LLC, Total Energy Solutions Company, LLC, and Lonestar Fleet Specialists, LLC. See Exhibit A for further details.
The bid tabulation is based on a three-year contract term:
• Land & Sea Services 1, Inc. - $185,388
• ARCCO Company Services, Inc. - $193,673
• MNI Diesel, LLC - $199,863
• Total Energy Solutions Company, LLC - $275,411
• Lonestar Fleet Specialists, LLC - $988,605
Scoring criteria included the four following categories:
Qualification and Experience - 25 pts
Product Methodology - 20 pts
References - 15 pts
Pricing and Fees - 40 pts
RFP Overall Scoring:
Land & Sea Services 1, Inc. - 297
MNI Diesel, LLC - 286.01
ARCCO Company Services, Inc. - 282.28
Total Energy Solutions Company, LLC - 213.56
Lonestar Fleet Specialists, LLC - 97.56
The primary purpose of the agreement is for annual preventive maintenance services, which has historically been under $50,000, for approximately forty-three (43) Stand-by Generators that serve the City’s Water, Wastewater, and Building Facilities. Preventive maintenance services in this contract includes one annual comprehensive maintenance (ACM) visit, one annual load analysis (ALA), and one additional PM visit. Repairs and emergency services are additional services that are based on a set hourly rate and a 10 percent parts markup.
Based on the bid pricing and service abilities, staff recommends awarding the purchasing agreement for RFP 24-053 City-Wide Generator Maintenance, Repairs, and Emergency Services to Land & Sea Services 1, Inc.
Attachments:
1. Proposed Resolution
2. Exhibit A - Agreement with Land & Sea Services 1, Inc.
3. Recommendation Memorandum
4. Bid Tabulation Sheet
5. Scoring Summary
6. Confirmation Emails
7. Vendor Report Card
CONTRACT ORIGINATION: Agreement has been reviewed by the City Attorney’s Office.
FUNDING
{X} Funds in the amount of $335,388 will be split between Water Production, Wastewater, and Facilities Services Departments Account #52400 Equipment Repair & Maintenance for fiscal years 2025-2027. The split will consist of $30,679 from Water Production (10207300-52400), $47,567 from Wastewater (10207500-52400) and $33,550 from Facilities Services (3650000-52400) for each fiscal year.
STRATEGIC PLANNING
{X} Addresses Strategic Planning Critical Success Factor #1 - Develop and Maintain our Infrastructure