Title
Consider and take action on a resolution authorizing an agreement with Paradigm Traffic Systems, Inc. for the purchase and installation of 20 UPS battery backups at various traffic signal lighted intersections through BuyBoard Contract #695-23 in an amount not to exceed $135,200 (Director of Public Works)
Background:
Approval of this item will authorize an agreement with Paradigm Traffic Systems, Inc. for the purchase and installation of 20 UPS battery backups at various traffic signal lighted intersections (see Attachment 6) through BuyBoard Contract #695-23 in an amount not to exceed $135,200.
The UPS battery backups provide power for traffic signal controls during power outage events. Current UPS units at these locations have been in service for approximately 10 years and need to be replaced. These UPS units can now provide twice the duration of the current units with an average of eight to 10 hours of battery backup time. This will help staff keep traffic signals operating during extended power outages such as in recent events with the winter storm. These UPS devices are a more current version of what is currently installed so staff has a historical knowledge of operations and the dependability of this equipment.
Because this equipment is an up-to-date version of what's installed there is a cost savings by repurposing the equipment removed from service. The devices taken into stock will be used to maintain existing UPS devices which will help reduce the need to purchase maintenance items needed until the older units can be replaced on future projects.
Paradigm Traffic Systems, Inc. is the sole source provider for the aforementioned equipment. Based on price, delivery history, and customer service, Staff is requesting Council’s consideration to approve the purchase with Paradigm Traffic Systems, Inc. in an amount not to exceed $135,200, utilizing the BuyBoard Contract #695-23. This is budgeted in the FY2024-2028 CIP as project RE1703B, Signal Battery Backup, with a budget of $140,000.
Attachments:
1. Proposed Resolution
2. Exhibit A - Agreement with Paradigm Traffic Systems, Inc
3. CIP Project Sheet
4. Sole Source Documentation
5. List of Locations
6. Map of Locations
7. Vendor Report Card
CONTRACT ORIGINATION: Agreement has been reviewed by City Attorney’s Office
FUNDING
{X} Funding in the amount of $135,200 is available from Fund 5015, with expenses charged to project expense string RE1703B-EQUIP CAPT- EQUIP- RE CASH.
STRATEGIC PLANNING
{X} Addresses Strategic Planning Critical Success Factor #1 - Develop and Maintain our Infrastructure