Title
Consider and take action on a resolution authorizing a three-year agreement with The Goodyear Tire & Rubber Company ($180,000) and Southern Tire Mart, LLC ($204,000) for tire purchases in an amount not to exceed $384,000 (Director of Public Works)
Background:
Approval of this resolution will authorize the award of Invitation to Bid (ITB) #24-012 Automotive, Truck and Equipment Tires to The Good Year Tire & Rubber Company ($180,000) and Southern Tire Mart, LLC ($204,000) from March 1, 2024 through February 28, 2027 in an amount not to exceed $384,000 with two (2) additional one-year renewal options available.
On December 27, 2023 the City released ITB #24-012 Automotive, Truck and Equipment Tires for this item. Two (2) sealed bids were received on January 30, 2024, from The Goodyear Tire & Rubber Company and Southern Tire Mart, LLC. Bid tabulation is as follows:
General Tires Heavy and Off-Road Tires
Vendor Percentage (%) off catalog Percentage (%) off catalog
Goodyear Tire 40% to 60% 30%
Southern Tire Mart 20% 37%
The Goodyear Tire & Rubber Company and Southern Tire Mart, LLC are the City’s current vendors for tire purchases. Goodyear brand tires are used for police patrol vehicles, fire apparatus and some of the heavy off-road fleet equipment. Historical annual expenditures for The Goodyear Tire & Rubber Company are $60,000. Southern Tire Mart, LLC supplies Firestone tires which are primarily used on general automobiles and trucks and some off-road equipment. Annual expenditures for Southern Tire Mart, LLC are anticipated to be $68,000 for a total cost of $128,000 for all tire purchases per fiscal year.
Based on the bid pricing and previous service history, staff recommends awarding ITB# 24-012 Automotive, Truck and Equipment Tires contract to The Goodyear Tire & Rubber Company and Southern Tire Mart, LLC as both vendors have proven they can meet the need of the city’s demands for the products requested while offering the best pricing available.
Attachments:
1. Data Sheet
2. Proposed Resolution
3. Exhibit A1 - Agreement with The Goodyear Tire & Rubber Company
4. Exhibit A2 - Agreement with Southern Tire Mart, LLC
5. Award Recommendation
6. Bid Tabulation
7. Vendor Report Cards
CONTRACT ORIGINATION: Staff
FUNDING
{X} Funds are available in the FY2024 from Motor Pool Fund. Funding in FY2024 totaling $75,000 is available from account 40103600-52300 Vehicle Repair & Maintenance. The remaining $309,000 will be budgeted in FY2025, FY2026, and FY2027 upon council approval.
STRATEGIC PLANNING
{X} Addresses Strategic Planning Success Factor #1 - Develop and Maintain our Infrastructure