Title
Consider and take action on a resolution authorizing a one-year renewal agreement with American Materials, Inc. for the purchase of hot mix asphalt material for city-wide street repairs in an amount not to exceed $324,500 (Director of Public Works)
Background:
Approval of this item will authorize a one-year renewal agreement with American Materials, Inc. for the purchase of hot mix asphalt material for city-wide street repairs from April 1, 2026 through March 31, 2027 in an amount not to exceed $324,500, with the option to renew for two (2) additional one-year periods.
On April 9, 2024 Council approved a two-year agreement with American Materials, for the purchase of hot mix asphalt material for city-wide street repairs from April 1, 2024 through March 31, 2026 in an amount not to exceed $649,000, with the option to renew for three (3) additional one-year periods.
On February 7, 2024, the City released an Invitation to Bid (ITB) #24-015 Hot Mix Asphalt for City-Wide Street Repairs for this item. Three bids were received on March 5, 2024. American Materials, Inc. was the lowest qualified bidder in the amount of $82.00 based on price per ton.
American Materials, Inc. will provide an estimated amount of 3,500 tons (one year) of hot mix asphalt for the City’s in-house asphalt roadway rehabilitation program. Materials for this program is currently funded by the Streets/Storm/ & Traffic Department operations budget and Capital Reinvestment Program Funding. City forces currently perform approximately two-lane miles of roadway rehabilitation per year. These efforts are focused on lesser scale asphalt roadway rehabilitation projects such as dead ends, short local roadways, roadways in remote locations, potholes, etc. Proposed streets for this contract period include but are not limited to the following: Abilene (PCI - 48), Bruce (PCI - 18), Steddum (PCI-56), Ave F (PCI - 23), Leisure Ln (PCI - 35), Weyer (PCI - 30); 18th Street (PCI - 12), Ohio Ave (PCI - 17...
Click here for full text