Title
Consider and take action on a resolution authorizing a three-year agreement with InfoSend, Inc. for the printing and mailing of monthly statements, inserts, and delinquency notifications in an amount not to exceed $1,200,000 (Director of Finance)
Background:
Approval of this item will authorize a three-year agreement (October 1, 2026 to September 30, 2029) for the cost to print and mail monthly statements, inserts, and delinquency notifications.
The request for proposal was issued on February 11, 2026, for the printing and mailing contract for the Utility Billing Department. There were twelve (12) proposals that were submitted and reviewed. InfoSend is the company that was rated highest by the three (3) evaluators based on the established criteria of organization and qualification, service quality, product appearance and quality, and pricing. Please see the evaluation summaries attached.
The previous three-year agreement cost $882,648. The increase in cost is due to the increase in residents, rising postage costs, and printing and supplies costs. The additional thirty (30%) percent on top of the proposed cost is to cover the postage costs established by the United States Postal Service. The FY2027 budget includes funding for the anticipated increase to the first year of the agreement.
CONTRACT ORIGINATION: Agreement has been reviewed by the City Attorney’s Office.
Attachments:
1. Proposed Resolution
2. Exhibit A- Agreement with InfoSend
3. Evaluation Summary
4. Vendor Report Card
FUNDING
{X} Funds are included in the FY2027 proposed Utility Billing budget in Account 10207100-53110 Postage & Freight and 10207100-53130 Printing. Funds will be included in FY2028 and FY2029 proposed budgets as well.
STRATEGIC PLANNING
{X} NOT APPLICABLE