Title
Consider and take action on a resolution authorizing a two-year agreement with Seril, Inc. dba Houston Grotech for manicured mowing and landscaping services for Public Works Utility Facilities and roadway medians in an amount not to exceed $474,156 (Director of Public Works)
Background:
Approval of this resolution will authorize an agreement with Seril, Inc. dba Houston Grotech for manicured mowing and landscaping services for Public Works Utility Facilities and roadway medians from May 1, 2024 through April 30, 2026 in an amount not to exceed $474,156 with the option to renew for three (3) additional one-year periods.
The current manicured mowing contractor’s contract is a three-year term that would end on March 31, 2025. The contractor approached the City in January 2024 to discuss early termination of their contract because they felt that they could not continue services under existing contract pricing. Their increased cost of operation has been impacted by service market volatility, insurance cost, and labor market issues. The contractor submitted a termination notice on January 7, 2024 requesting to terminate the contract on March 31, 2024. The contractor also agreed to serve the City’s mowing needs through the end of April 2024 as a good faith courtesy while we transition to another contractor.
On February 1, 2024 the City released Request for Proposal (RFP) 24-013 Manicured Mowing Service (Public Works) for this item. Ten (10) sealed bids were received on February 27, 2024 with six (6) qualifying for evaluation, scoring, and potential award. Scope of work provides manicured mowing and incidental landscaping services for 14 water production sites, 50 wastewater sites, and 71 roadside/median locations. The qualified bidders were scored by a five-member evaluation team comprised of City Staff (Director of Public Work, Public Works Utility Manager, Public Works Manger, Wastewater Superintendent, and Public Works Supervisor). Scoring criteria incl...
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