Title
Consider and take action on a resolution authorizing a grant agreement with the Houston-Galveston Area Council for funds to hold a Household Hazardous Waste event (Director of Communications)
Background:
Approval of this resolution will allow the City of League City to partner with the City of Dickinson to receive grant funds from Houston-Galveston Area Council (H-GAC) to host a Household Hazardous Waste event. Tentative date and location for the event April 22, 2017 at the Gulf Greyhound Park in La Marque, Texas.
League City, Dickinson and Galveston County currently do not not have a way for their citizens to safely dispose of Household Hazardous Waste. The closest location is the Stella Roberts Recycling Center located in Pearland which is approximately 18 miles from League City. The city plans to partner with Dickinson to provide a Galveston County wide event for citizens to properly dispose of their household hazardous waste.
The initial presentation for the grant application took place on October 12, 2015 at Council Work Session when council agreed to apply for the project. The grant application was submitted and partial funding was granted to League City for fiscal year 2017.
Expenses for the event would primarily consist of a contract with Stericycle (approximately $120,112) of which H-GAC will contribute $87,522.25 and Republic Waste Services will cover the remaining $32,589.75. League City was originally awarded $83,522.25 and Republic Waste Services had agreed to cover $36,589.75. (See attachment Republic Agreement)
Estimated cash match: ($23,038)
1. ShredPro estimated at $1,350
2. CompuCycle Event at $1,688
3. Event location fee at $10,000
4. Marketing materials at $10,000
Estimated in-kind services: (approximately: $28,248)
1. Traffic control for an approximate $6,624 for police staff, signs and cones.
2. Message boards, arrow boards for an approximate $1,930
3. Police Officer overtime (9 officers working 10 hours) for an approximate total of $4,265
4. Public Service Technicians (2 techs 10 hours) for an approximate total of $429
5. Republic Waste Services will provide roll-off dumpsters for an approximate total of $10,000
6. Tire drop off provided by Dickinson for an approximate total of $5,000
Funds were allocated to cover the $18,000 for League City cash match from $7,500 from penalty fees applied to Republic for misses and $10,500 from fuel credit funding and appropriation.
Attachments:
1. Data Sheet
2. Proposed Resolution
3. Proposed Contract
4. Republic Agreement
5. City of Dickinson Letter
CONTRACT ORIGINATION: Houston-Galveston Area Council (H-GAC) originated contract with Deputy City Attorney approval.
FUNDING
{} NOT APPLICABLE
(x) funding from 010-6506-656-5359 Refuse Contract Services