Title
Consider and take action on a resolution authorizing an agreement with Acescapes for manicured mowing services in the amount of $234,372 for one year with two optional one year renewal terms (Assistant City Manager)
Background:
Approval of this item will authorize the award of Bid 16-029 - Exhibit B - Manicured Mowing and the execution of a one year contract to Acescapes of Spring, Texas, in an estimated amount of $234,372. Exhibits A, B, C and E of Bid 16-029 are being awarded to a different vendor on this same agenda. Purchasing issued a bid solicitation on March 21, 2016 for City-wide mowing services. On April 5, 2016, bids were received from three (3) vendors for this service. The lowest bid was submitted by a start-up company that could not readily provide the necessary staffing or equipment for a contract this size. Acescapes is the City’s current provider and the next lowest bidder.
City staff has been pleased with the vendor’s performance. The proposed contract price is an approximate 6% increase from the prior year due to additional locations being added to Section C (Streets). Manicured mowing includes trimming and mulching grass trimmings to improve site appearance at approximately 108 sites throughout the City.
There are two (2) one year options to renew this agreement.
Attachments:
1. Data Sheet
2. Proposed Resolution
3. Contract
4. Bid Tabulation - Exhibit B - Manicured Mowing
CONTRACT ORIGINATION: City standard contract approved by the City Attorney
FUNDING
{ } NOT APPLICABLE
{X} Funds are available from account New Tyler MUNIS account
010.6106.652.5215 - Streets 3300000-52150
010.4108.672.5215 - Parks Operations 4400000-52150
020.3121.693.5215 - Water 10207300-52150
010.4204.631.5215 - Facilities Maint 3650000-52150
020.3221.694.5215 - Wastewater 10207500-52150
010.2305.646.5215 - Public Safety 2950000-52150
010.2205.645.5215 - Fire 28500000-52150
307.4108.672.5215 - Parks Operations 2310440-52150
{ } Requires Budget Amendment to transfer from Account #_______to Account # _______