Title
Consider and take action on a resolution authorizing the purchase of library print and audio visual materials from Baker and Taylor, Inc. through the State of Texas Contract 715-M2 through August 31, 2017 in an amount not to exceed $188,000 (Director Parks & Cultural Services)
Background:
Approval of this item will authorize the purchase of print and audio visual materials. The State of Texas developed an RFP solicitation for all public libraries that allows those libraries to purchase the aforementioned without the library having to solicit individually. This affords the library the ease of ordering through one national distributor and gain the benefit of terms and discounts offered throughout Texas.
Information is attached detailing Texas State Contract # 715-M2, as well as the current Terms and Discounts for Public Libraries, which offers detail as to the discounts received with purchases in certain categories.
The FY 2017 budget included $168,000 for new materials of all types; some of which will be purchased through other vendors. In addition to City funding, the Library utilizes this contract for the purchase of material funded through the Galveston County Library System (GCLS). The FY 17 materials budget through GCLS is $98,850. The Library estimates total purchases of $266,850 print and audio visual materials through August 31, 2017; $188,000 of which will be made from Baker and Taylor through this contract.
As noted on the attached Contract Details, the State of Texas has renewed this contract through August 2017. Staff will return to City Council for authorization to purchase FY2018 materials via the renewed contract at that time.
Attachments:
1. Data Sheet
2. Proposed Resolution
3. Contract
CONTRACT ORIGINATION: State of Texas Buy Board Contract
FUNDING
{ } NOT APPLICABLE
{X } Funds are available from account 4800000-51100, Books and Periodicals, account 4800000-51502, Children’s Materials, account 4800...
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