Title
Consider and take action on a resolution approving the purchase of nine vehicles and two pieces of heavy equipment through Buyboard state contracts in an amount not to exceed $477,912 as approved in the Fiscal Year 2017 budget (Assistant City Manager)
Background:
Approval of this resolution will authorize the purchase of new and replacement vehicles and equipment to meet the City’s operating needs by replacing aging rolling stock.
New Vehicles
The approved FY2017 budget authorized funding of two additional vehicles and one heavy equipment item to the Fleet:
Vehicle/Equipment Department Purchase For Cost
Ford Explorer with Police Lieutenant Upgrade - Additional Officers $64,386
with police package
Chevrolet Tahoe Fire Marshal Deputy Fire Marshal to transport equipment $38,000
for fire scene investigations
Bobcat Skid-Street Streets Repair potholes and asphalt work $71,610
The total cost for the new vehicles and equipment, including a $400 Buyboard fee is $174,396 with funding provided by the General Fund.
Replacement Vehicles
The approved FY2017 budget includes funding to replace five (5) trucks and one Roller:
Unit Department Current Fleet Miles/Hours Replacement Cost
521 Planning 2006 Ford Ranger 128,504 miles $23,066
649 Wastewater 2005 Ford F250 129,730 miles $28,070
650 Wastewater 2005 Ford F250 139,250 miles $26,483
661 Utility Billing 2006 Ford Ranger 138,208 miles $23,066
664 Utility Billing 2008 Ford Ranger 114,394 miles $23,066
873 Street & Stormwater 1998 Ferguson Roller 1,344 hours $54,893
The total cost for these purchases, including a $400 Buyboard fee and $1,700 for five (5) GPS Units is $180,744.
Supplemental Purchases
• Unit 212 - 2011 Dodge Charger
This unit was involved in an incident on September 15, 2016 and was subsequently inspected and deemed a total loss by TML. The city will be receiving $11,112.50 from TML for this loss.
• Unit 118 - 2010 Dodge Charger, 79,343 miles
Unit was brought in on October 21, 2015 with a knocking in the engine at 65,258 miles. After confirmation that the engine was ruined due to a scored cam bearing, a long block engine was purchased from Jasper Engine Exchange. The engine was replaced in-house, and upon completion was noted to be running rough so the unit was sent to Gulf Coast Auto for warranty work. Diagnostics indicated lifters were inoperable and the engine failed so a second engine was sent. The vehicle was brought back to the shop on February 22, 2016 with the engine light on and a complaint of the vehicle running rough. The unit was brought back to Gulf Coast Auto for warranty and a third engine was subsequently sent as the second engine had failed. On September 9, 2016 with an odometer reading of 79,343 miles, a check engine light on and the engine running rough, Jasper Engine Exchange requested the city to return the third faulty engine for reimbursement. In general, the Dodge Chargers have had more issues than the previous patrol vehicle, the Ford Crown Victoria. These issues include but are not limited to suspension, brakes, and camshaft/lifters issues. Since the beginning of FY2016, twelve (12) Police Dodge Chargers have been brought to Fleet Maintenance with complaints of lifters problems and other engine malfunctions. Ten (10) vehicles were replaced and two (2) had engine replacements.
Factoring in the mileage of this unit and the continued maintenance issues with the Dodge Charger fleet, staff recommends replacing this Dodge Charger with a 2016/2017 Ford Police Interceptor. By reusing the opticoms from the old vehicle, the total replacement cost for this vehicle will be approximately $61,386 via the State BuyBoard contract. The delivery time for police vehicles is generally six to nine months. After the replacement of this vehicle, there will remain 20 Dodge Chargers with purchase years between 2007 and 2012 in the City’s fleet. The replacement of these remaining vehicles will be sought in future fiscal years.
The cost for these two units will be approximately $122,772 less the $11,112.50 insurance reimbursement for a net cost of $111,659.50. In 2013, the City started buying the Ford Interceptor Explorers as the standard police patrol vehicles. Pricing includes base vehicle, graphics, and police specific equipment that cannot be reused from the Charger. The vehicle will be purchased from Caldwell County Ford and equipped from Cap Fleet Upfitters utilizing BuyBoard pricing. Funding is available for this purchase from the Capital Replacement Fund.
Attachments:
1. Data Sheet
2. Proposed Resolution
3. Fleet Approved Budget List
4. Fleet Purchase List
5. Patrol Vehicle Expense Breakdown
FUNDING
{ } NOT APPLICABLE
{ X } Funds are available in the FY2017 budget from Capital Replacement Fund/Capital Outlay/Autos and Trucks account 40203600-55520 ($249,023); Capital Replacement Fund/Capital Outlay/Equipment account 40203600-55730 ($54,893); General Fund/Police/Autos and Trucks account 2100000-55520 ($64,386); General Fund/Fire Marshal/Autos and Trucks account 2900000-55520 ($38,000); and General Fund/Streets/Equipment account 3300000-55730 ($71,610)