Title
Consider and take action on a resolution for contract renewal with Southwest Signal, Inc. for annual maintenance and emergency maintenance of the traffic signals and advance/school zone flashers in an amount not to exceed $80,000 (Director of Public Works)
Background:
Approval of this resolution will authorize the second of two (2) one (1) year renewal options to Bid 14-008, originally evaluated on December 23, 2014. Southwest Signal was awarded the contract for a period of two (2) years, beginning March 1, 2014 and ending February 28, 2016. Southwest Signal was awarded the first of two (2) one (1) year renewal options by the City Council on December 22, 2015. This resolution will approve the second, one (1) year renewal option beginning on March 1, 2017 through February 28, 2018 for an amount not to exceed $80,000. Southwest Signal has agreed to honor their original unit prices from Bid 14-008 (unit price agreement).
The contractor would be responsible for conducting annual maintenance on all the City’s traffic signals. This maintenance acticvity ensures that the traffic signals function properly and that any broken equipment is replaced. Southwest Siganl would also be required to provide emergency maintenance for knock downs and any repairs that are currently beyond the scope of City staff.
Attachments:
1. Data Sheet
2. Proposed Resolution
3. Renewal Vendor Agreement
4. Unit Price Agreement
5. Resolutions from Previous Agreements
6. Vendor Agreement (12-8-2015)
CONTRACT ORIGINATION: Contract renewal with Southwest Signal Supply, Inc. reviewed and approved by City attorney's office
FUNDING
{ } NOT APPLICABLE
{X} Funding in the amount of $63,309.24 are available from account Traffic and Transportation,
For FY 2017. Contract Services Account Number 3300000-53490. Remaining funds of $16,090.76 to FY 2018
{ } Requires Budget Amendment to transfer from Account #_________to Account # _________