Title
Consider and take action on a resolution: 1) authorizing a construction contract to AAA Asphalt Paving for Package 1 of the 2017 Asphalt Streets Rehabilitation Project (RE1704A) in an amount not to exceed $418,656.60, 2) authorizing a work change directive budget in an amount not to exceed $41,865.66 and 3) authorizing a construction material testing services budget in an amount not to exceed $13,600 (Director of Public Works)
Background:
Approval of this resolution will authorize the award of the construction contract to AAA Asphalt Paving for construction of Package 1 of the 2017 Asphalt Streets Rehabilitation Project (RE1704A), authorize funds for a construction work change directive budget, and authorize funds for a construction material testing services budget.
The purpose of this project is to perform road base repairs and asphalt resurfacing as part of the annual infrastructure reinvestment program which consists of two packages for FY 2017. Package #1 consists of the following streets within the Historic District: 3rd Street, 4th Street, Coryell (from Illinois to Wisconsin), and Iowa (north of FM 518). The approximate length of mill and overlay operations is 5,752 linear feet.
Sealed bids for the project were received March 28, 2017 (Bid No. 17-025). AAA Asphalt Paving submitted the lowest bid in the amount of $418,656.60. Attached is the City’s engineering consultant’s recommendation of award, along with the bid tabulation.
Staff requests the approval of the award of the construction contract and the authorization of funds, as follows:
1. Construction contract with AAA Asphalt Paving in the amount of $418,656.60.
2. Construction work change directive budget in the amount of $41,865.66 (10% of construction amount) that will allow staff to approve minor field changes to expedite decisions and avoid possible construction delays and/or damage claims by the contractor.
3. Construction material testing services budget in the amount of $13,600. The materials used in this project require testing in accordance with the contract documents, whereas the City is responsible to employ and pay for services of an independent testing laboratory.
This project is anticipated to take 90 calendar days from the notice to proceed.
The current Community Development Block Grant (CDBG) program allocated $663,691 in funding for street improvements in the downtown area, and much of this funding is required to be expended by August. As this package of eligible projects is ready to go to construction, it is recommended that funding for this phase of work be the CDBG funds. The reinvestment funds (General Funds) will be reprogrammed into the downtown roadway projects later in the year as those projects develop.
CONTRACT ORIGINATION: Proposed resolution and Standard Form of Agreement was reviewed and approved by City Attorney’s Office.
Attachments:
1. Data Sheet
2. Proposed Resolution
3. Proposed Agreement
4. Letter of Recommendation
5. Bid Tabulation
6. Project Plans
7. CIP Program Sheet
8. Aerial Map
FUNDING
{X} Funds in the amount of $474,123 will be reallocated from Main Street CDBG account 21101200-54734 to CIP-Streets/Traffic account 21103300-56010 and are available for Construction ($460,522.26) charged to Project Expense String RE1704A-CONSTRUCT-CONSTRUCT-CDBG CASH and Material Testing Services ($13,600) charged to Project Expense String RE1704A-CONSTRUCT-MAT TEST-CDBG CASH.