Title
Consider and take action on a resolution authorizing change order no. 3, in an amount not to exceed $127,009, with Paskey Incorporated for the Shellside Drainage Improvements Project, through the General Land Office, Community Development Block Grant, Disaster Recover, Round 2.2 Program, GLO Contract No. 13-179-000-7292 (Director of Public Works)
Background:
Approval of this resolution will authorize construction change order no. 3 in an amount not to exceed $127,009.
On March 28, 2016 City Council approved a resolution authorizing the construction contract for the Shellside Drainage Improvements Project, in the amount of $3,462,251.78, along with authorizing the expenditure of $346,225 for a work change directive budget.
On May 9, 2017 City Council approved a resolution authorizing Change Order No. 1 and Change Order No. 2, in the combined amount of $178,382.50.
The Shellside Drainage Project is now substantially complete. The GLO Grant Administrator has notified the City that there is still a surplus of GLO funds, in the amount $140,000, which is dedicated to this project. If these funds are not utilized for the Shellside Drainage Project, they will be lost by the City.
Therefore, City Staff has identified several sewer services and a section of watermain that should be adjusted due to the lowering of the roadside ditches within the Shellside Drainage Project. These types of adjustments were not included in the original project scope, but can be added by this change order.
Change Order No. 3, in the amount of $127,009, represents the casing enclosure of 9 -6-inch sanitary sewer services that became exposed in the roadside ditches, and the lowering of an 8-inch water main that has less that one foot of cover now that the roadside ditches have been lowered.
This is a Hurricane Recovery Project being funded by the General Land Office of the State of Texas to provide for disaster recovery and restoration of infrastructure for communities impacted by the 2008 hurricanes. Funds are allocated by the United States Department of Housing and Urban Development through the Community Development Block Grant Program, League City’s contract number 13-179-000-7292.
The City’s Grant Administrator, Riveron Corporation, has confirmed that this Change Order is within the scope of the performance statement and will be paid by the GLO.
With approval of Change Order No. 3, the contract amount will be adjusted as follows:
Original Contract Amount $ 3,462,251.78
Change Order No. 1 $ 38,402.54
Change Order No. 2 $ 139,979.96
Change Order No. 3 $ 127,009.00
Adjusted Contract Amount $3,767,643.28
Adequate funds are available in the GLO, CDBG, Disaster Recovery Round 2.2 Program.
Project Note: The contractor is substantially complete with the existing scope of work and has requested that 5% retainage ($181,563.50) on the existing contract be released as part of the August payment. The GLO will not reimburse the retainage to the City until the entire project, including the change order on this agenda item, is complete. The Director of Public Works is in agreement to pay the $181,563.50 from City funds until the project is complete. The Assistant City Manager/Finance Director has approved the 5% retainage in the amount of $181,563.50 be paid from City funds which will be reimbursed by GLO at the end of the project, which is estimated to be September 2017.
Attachments:
1. Data Sheet
2. Proposed Resolution
3. Change Order No. 3
4. Approved Data Sheet (March 8, 2016)
5. Approved Data Sheet (May 9, 2017)
6. Photos
CONTRACT ORIGINATION: Construction Contract for the Shellside Drainage Improvements Project approved and reviewed by the City Attorney's office
FUNDING
{ } NOT APPLICABLE
{X} Funds are allocated by the United States Department of Housing and Urban Development through the Community Development Block Grant Program, League City’s contract number 13-179-000-7292 and are funded from the available project contingency of $346,225 with expenses charged to project expense string G1501-CONSTRUCT-SHLL.
{ } Requires Budget Amendment to transfer from Account #_________to Account # __________