Title
Consider and take action on a resolution authorizing a two-year service agreement with Sirsi Corporation, doing business as SirsiDynix, to migrate and host the operating system server of the Helen Hall Library’s integrated library system (ILS) through October 31, 2019, in an amount not to exceed $128,400 (Director of Parks & Cultural Services and Director of Information Technology)
Background:
Approval of this item will authorize an agreement with SirsiDynix for a cloud-based software-as-a-service (SaaS) server migration. The ILS and its server store and secure all library information in databases. The databases hold patron contact information, the history of materials purchased, circulation information, and other relevant library statistics. The Helen Hall Library serves over 34,000 citizens, circulates a collection of over 236,000 items, and contributes over $84,000 to the general fund each year. Library staff depend on SirsiDynix products and tools to maintain all library information databases.
The proposed migration from a local system to a hosted system is a highly technological process and is necessary for the continued functionality of the library’s information databases. The hosted system includes daily and weekly redundant data backup, enhanced database tools, and 24/7 active security monitoring and critical care.
With the hosted system, citizens and the Helen Hall Library will benefit from other tools and features:
• Visibility®, pushes library records into local Google results, allowing for passive discovery of library resources and services;
• Enterprise, will update the catalog interface, mimicking current search engine behavior and streamlining catalog interactions;
• eResource Central, will collect and display eBook and eAudio licenses alongside all other library materials and provide customers with immediate checkout functionality; and
• MobileCirc, will allow library staff to issue library cards and circulate library materials through the community and beyond the library’s walls.
The hosted system will be maintained and managed by the provider, SirsiDynix, and relieves the library and city information technology departments of the expense of staff time and equipment maintenance.
The annual costs for all services are:
SirsiDynix SaaS Subscription Services Third Party Products Discount
FY2017: $69,690 $94,080 $20,860 $650 <$45,900>
FY2019: $58,710 $58,710 $0.00 $0.00 -
Total: $128,400
The expenditure of $69,690 provides SirsiDynix service through the first year of a two-year agreement. The expenditure of $58,710 for SirsiDynix maintenance and subscription costs, in the second year of the two-year agreement, will be allocated in the Library’s operating budget for fiscal year 2019.
CONTRACT ORIGINATION: The SirsiDynix agreement was reviewed and approved by the City of League City Purchasing Manager and by the City Attorney's Office.
Attachments:
1) Data Sheet
2) Proposed Resolution
3) Proposed Agreement
FUNDING
{ } NOT APPLICABLE
{X} Funds are available from FY2017 IT Technology Maintenance Services Account # 1550000-53280
{X} Funds are available from FY2019 Library Technology Maintenance Services Account #4800000-53280
{ } Requires Budget Amendment to transfer from Account #______to Account # ______