Title
Consider and take action on a resolution authorizing an expenditure of an amount not to exceed $110,000 with Baker and Taylor, Inc. under Texas Smart Buy 715-M2 for the purchase of library print and audio-visual materials through August 31, 2018 (Director of Parks & Cultural Services)
Background:
Approval of this item will authorize the Helen Hall Library to purchase print and audio-visual materials. The State of Texas developed an RFP solicitation for all public libraries that allows those libraries to purchase the aforementioned without the library having to solicit individually. This affords the library the ease of ordering through one national distributor and gain the benefit of terms and discounts offered throughout Texas.
Information is attached detailing Texas Smart Buy 715-M2, as well as the current Terms and Discounts for Public Libraries, which offers detail as to the discounts received with purchases in certain categories.
The FY 2018 budget included $186,000 for new materials of all types; some of which will be purchased through other vendors. The Library estimates total purchases of $110,000 print and audio-visual materials through August 31, 2018, from Baker and Taylor through this state contract.
As noted on the attached Texas Smart Buy 715-M2, the State of Texas has renewed this state contract through August 2018.
CONTRACT ORIGINATION: The Texas Smart Buy 715-M2 was reviewed and approved by the City Attorney.
ATTACHMENTS:
1. Data Sheet
2. Proposed Resolution
3. Texas Smart Buy 715-M2 contract description
FUNDING
{ } NOT APPLICABLE
{X} Funds are available from FY2018 Library Reference Materials Account # 4800000-51501, Library Children’s Materials Account # 4800000-51502, Library Adult Materials Account # 4800000-51504, and Library Books & Periodicals Gifts & Memorials Account # 20154800-51100
{ } Requires Budget Amendment to transfer from Account #____________to Account # ____________