Title
Consider and take action on a resolution authorizing the purchase of thirty-one (31) vehicles and related equipment through various vendors and state contracts for an amount not to exceed $1,055,154.85 (Director of Public Works)
Background:
Approval of this resolution will authorize the purchase of seven (7) new vehicles to add to the City’s current fleet inventory and twenty-four (24) replacement vehicles and related equipment to meet the City’s current and future growth and operations demand.
The approved FY2018 budget authorized funding in the amount of $260,276 for seven (7) new vehicles to add to the Fleet for a total cost of $260,788.01 with funding provided by the General Fund, Utility Fund, and Chapter 59 Seizure Fund. The overage of $512 will be funded from the Fire Marshal’s operating budget in the General Fund. The approved FY2018 budget also includes funding in the amount of $777,000 to replace twenty-four (24) vehicles from the Capital Replacement Fund for a total cost of $794,366.84. The overage of $17,366.84 will be funded from the $200,000 budgeted for non-scheduled vehicle replacement.
The total cost for the replacement of existing vehicles and new vehicles total $1,054,254.85 with a $300 Good Buy fee and a $600 H-GAC fee (purchasing co-op) for a total purchase amount of $1,055,154.85. The ambulance remount will be purchased from Knapp Chevrolet and equipped from Frazer, LTD utilizing H-GAC pricing. All other vehicles will be purchased from Silsbee Ford, and equipped from Lone Star Products & Equipment LLC for the Public Safety Vehicles, utilizing Good Buy pricing. Radios for public safety equipment will be purchased from Motorola Radio utilizing the H-GAC contract. Funding is available for these purchases as detailed below.
Two (2) trucks (Unit 756 and Unit 801) will be used as a loaner truck when a Department has a vehicle in the shop for an extended period of time, and two (2) of the Ford Fusions from the Fire Marshal's office will be placed into motor pool when the replacement Tahoes are purchased.
ATTACHMENTS:
1. Data Sheet
2. Proposed Resolution
3. Approved Vehicle List
4. Vehicle Quotes
5. Vehicle Maintenance versus Depreciation
FUNDING
{X} Funds in the amount of $1,055,155 are available from Capital Replacement/Capital Outlay/Autos and Trucks Account 40203600-5552 in the amount of $794,367; from Police Chapter 59 Seizure funds/Capital Outlay/Autos and Trucks Account 2220225-55520 in the amount of $69,738; from Fire Marshal General Fund / Capital Outlay /Autos and Trucks Account 2900000-55520 in the amount of $141,469; from Utility Billing Utility Fund / Capital Outlay /Autos and Trucks Account 10207100-55520 in the amount of $22,626; and from Wastewater Utility Fund / Capital Outlay /Autos and Trucks Account 10207500-55520 in the amount of $26,955