Title
Consider and take action on a resolution authorizing an agreement with CrowderGulf, LLC for Debris Management Services in the event of an emergency or disaster (Emergency Management Coordinator)
Background:
Approval of this proposed resolution will authorize the City Manager to execute a contract with CrowderGulf to provide Debris Management Services in the event of an emergency or disaster.
This is a contingent contract to be utilized in the event of an emergency or disaster. In order to qualify for reimbursement from the Federal Emergency Management Agency (FEMA), this contract must be procured following all federal purchasing requirements found in 2 CFR 200.
Working with the Emergency Management Department, the Purchasing Department issued a Request for Proposals (RFP) for this service on October 10, 2017. Five (5) responses were received on October 26, 2017.
Based upon the stated criteria in the RFP, which included corporate experience and capacity, qualifications, references and pricing, the evaluation team of Ryan Edghill, Bo Bass, Chanel Jones, and Jody Hooks, recommends Crowder Gulf as the primary contract. The proposed contract is for an initial two-year term, with two one-year renewal terms available, upon mutual agreement of both parties.
ATTACHMENTS:
1. Data Sheet
2. Proposed Resolution
3. Exhibit A - Agreement with CrowderGulf
4. Exhibit A-1 - RFP 18-007 (Debris Management Services)
5. Exhibit A-2 - Crowder Gulf's Response to RFP 18-007
6. 18-007 FRP Evaluation Matrix
7. Vendor Report Card
CONTRACT ORIGINATION: Standard City Contract, approved by the City Attorney
FUNDING
{X } NOT APPLICABLE at this time. Funding will be determined at the time this contract is needed
{ } Funds are available from Account #___________________________
{ } Requires Budget Amendment to transfer from Account #______to Account # _____