Title
Consider and take action on a resolution authorizing a final renewal agreement with Yellowstone Landscape dba BIO Landscape and Maintenance for City-wide Mowing Services in an amount not to exceed $646,612.81 (Director of Public Works)
Background:
Approval of this resolution will authorize the City Manager to execute an agreement with Yellowstone Landscape dba BIO Landscape for City-wide Mowing Services from October 1, 2018 to September 30, 2019 in an amount not to exceed $646,612.81. This will be the final renewal option for the initial contract.
- Exhibit A, Sec A, Items 1-48 - Rough Cut Mowing $297,874.48
- Exhibit A, Sec A. Items 49-52 - includes FY19 Additions $70,970.92
- Exhibit C, Right of Way Mowing - includes FY19 Additions $29,620.50
- Exhibit D, Roadside Ditches Mowing $136,597.02
- Exhibit E, Flow Lines and Detention Basins - includes FY19 Additions $111,549.89
- Grand Total $646,612.81
On August 23, 2016, City Council approved a one-year contract with Yellowstone Landscape Bid# 16-029 for the period October 1, 2016 through September 30, 2017, with the option to renew for two (2) additional one-year periods, for a not to exceed amount of $517.554.58. On September 26, 2017, City Council approved a one-year contract renewal with Yellowstone Landscape for the period October 1, 2017 through September 30, 2018, with the option to renew for (1) one additional one-year period, for a not to exceed amount of $618,575.09.
Staff is requesting an additional $28,037.72 to address areas of expanded service required to maintain City standards and City-wide aesthetics along major thoroughfares. The proposed additional services are estimated based on current contract pricing and include the following areas: Candlewood Dr., Crystal Lake, Shellside, Westover North, Clear Creek Village, Big League Dreams, League City Parkway to HWY 3, HWY 96 to Columbia Memorial Parkway, Bay Colony Sky Drive and Brookport. Further details are available in Exhibit A.
Proposed FY19 additions are within 25% of the original contract value according to the Local Government Code 252.048. City staff has been pleased with the vendors performance. Yellowstone Landscape has agreed to honor the original bid prices for all work to be performed throughout the City.
Attachments:
1. Data Sheet
2. Proposed Resolution
3. Exhibit A - Agreement with Yellowstone Landscape
4. Approved Data Sheet 9/26/17
5. Approved Data Sheet 8/23/16
6. Justification for Non-Competitive Procurement
7. Report Card
FUNDING
{X} Funds are available from Streets Building & Ground Maintenance Account #3300000-52150
STRATEGIC PLANNING
{ X } NOT APPLICABLE