Title
Consider and take action on a resolution authorizing a one-year agreement with Land & Sea Services 1, Inc. for City-Wide Generator Preventive Maintenance, Repairs and Emergency Services in an amount not to exceed $99,205 (Director of Public Works)
Background:
Approval of this resolution will authorize a one-year agreement with Land & Sea Services 1, Inc. for the City-Wide Generator Preventive Maintenance services, in the amount of $49,205 for scheduled maintenance and an estimated $50,000 for unforeseen repairs and emergency services.
A Request for Quotes (#19-FAC-002 City Wide Generator Maintenance) resulted in responses from two qualified vendors, Land & Sea Services 1, Inc. ($49,205) and Cummins Southern Plains LLC ($55,440). Detailed Tabulation (Exhibit A) attached. The proposed contract in the amount of $49,205 is for annual preventive maintenance for approximately 40 Stand-by Generators that serve the City’s Water, Wastewater, and Building facilities. The costs for repair and emergency services are based on set hourly rates.
The primary purpose of this contract is for annual preventive maintenance services, which has historically been under $50,000. Preventive maintenance services in this contract includes; one annual comprehensive maintenance (ACM) visit, one annual load analysis (ALA), and one additional PM visit. Repairs and emergency services are additional services that are estimated based on the historical expenditures of the participating Departments and only utilized if necessary.
Proposed Participating Departmental Expenditures:
Department ACM/ALA/PM Costs Estimated Repairs Total
Wastewater $23,295 $20,000 $43,295
Water Production $16,690 $10,000 $26,690
Facilities $9,220 $20,000 $29,220
Grand Total $49,205 $50,000 $99,205
Attachments:
1. Data Sheet
2. Proposed Resolution
3. Exhibit A - Agreement with Land & Sea Services 1, Inc.
4. Price Sheets
FUNDING
{X} Funds in the amount of $99,205 is anticipated as follows: $67,605 in FY19 Obj. #52400 (Equipment Repair & Maintenance) for Facilities Services Dept. Account #3650000 ($16,970), Wastewater Dept. Account #10207500 ($30,445), and Water Production Dept. Account #10207300 ($20,190). The remainder of the contract will be budgeted in FY20 Obj. #54200 (Equipment Repair & Maintenance) for Facilities Services Dept. Account #3650000 ($12,250), Wastewater Dept. Account #10207500 ($12,850), and Water Production Dept. Account #10207300 ($6,500).
STRATEGIC PLANNING
{X} NOT APPLICABLE