Title
Consider and take action on a resolution authorizing three work change directives to the agreement with Carter Excavating & Clearing LLC for the Land Clearing Project (Bid No. 19-CIP-018), in the amount of $57,915.00 (Director of Budget & Project Management)
Background:
If approved, this resolution will authorize three work change directives to the agreement with Carter Excavating & Clearing LLC for the Land Clearing Project (Bid No. 19-CIP-018), in the amount of $57,915.00.
On April 23, 2019, Council approved an agreement for land clearing with Carter Excavating & Clearing LLC in the amount of $235,727. The original agreement included clearing at three designated sites. Sites one and two were associated with the 36-Inch Water Line SH3 to SSH BPS Project (CIP# WT1109). Site three was associated with TxDOT FM518 Bypass Hike & Bike Project (PK1104); and the Clear Creek ISD abandonment and release of rights of way clearing that was agreed upon in December 2014.
Per direction of the Texas Parks and Wildlife Department (TPWD), staff recommends three work change directives for the land clearing project. WCD No.1 changes the clearing method from Mulch in Place to Cut, Clear, and Haul method; and adds hydroseeding at site 1. The cut, clear, and haul method will leave bare ground that would require hydroseeding. WCD No. 2 removes site 2 from the project’s scope. The removal of vegetation at site 2 was to make way for a bore pit associated with 36-Inch Waterline. This clearing will now be completed during construction of the waterline project. WCD No. 3 changes the seeding mix at site 1 from Bermuda to a Coastal Prairie Mix; and adds the installation of straw erosion control blankets along the entire perimeter. The project will be delayed by one week for the change in seed mix. The contract time changes from 90 to 97 calendar days.
Summary of Fees:
1. Original Agreement: $235,727.00
2. Change by WCD No. 1: 47,754.00
3. Change by WCD No. 2: -21,019.00
4. Change by WCD No. 3: 31,180.00
Total Amended Agreement: $293,642.00
WCD No. 1 and No. 3, for a total of $78,934 will be charged to PK1909 Nature Center Prairie Restoration project as the changes were made at the request of Texas Parks and Wildlife and are directly related to the restoration of the coastal prairie. WCD No. 2 will be credited in the amount of $21,019 to WT1109 36-inch Waterline SH3 to SSH BPS as the change omits removal of vegetation at site 2 was to make way for a bore pit associated with 36-Inch Waterline. This clearing will now be completed during construction of the waterline project.
Attachment:
1) Data Sheet
2) Proposed Resolution
3) Exhibit A1 - WCD No. 1
4) Exhibit A2 - WCD No. 2
5) Exhibit A3 - WCD No. 3
6) Aerial Location Map(s)
7) Approved Data Sheet April 23, 2019
FUNDING
{X} Funds are available in the amount of $78,934 to add to contract 3190375 from Parks Dedication Fund 5020 with expenses charged to Project Expense String PK1909-CONSTRUCT-CONSTRUCT-PARK DED and the credit contract 3190375 $21,019 to WT1109-LAND- ACQUISITION-2015CO W/WW (13357300-56090).
STRATEGIC PLANNING
{X} NOT APPLICABLE