Title
Consider and take action on a resolution authorizing a three-year agreement with Land & Sea Services 1, Inc. for City-Wide Generator Maintenance, Repairs, and Emergency Services in an amount not to exceed $300,915 (Director of Public Works)
Background:
Approval of this resolution will authorize the award of Invitation to Bid (ITB) 19-PW-037 to Land & Sea Services 1, Inc. for city-wide generator preventive maintenance services for a term of three-years from October 1, 2019 through September 30, 2022 in an amount not to exceed $300,915, with the option to renew for two (2) additional one-year periods. The award includes an estimated amount of $50,000 per year ($150,000) for the three-year contract term for unforeseen repairs and emergency services.
On August 19, 2019, League City released ITB 19-PW-037 for City-Wide Generator Maintenance Services. Three qualified sealed bids were received on September 10, 2019 from Land & Sea Services 1, Inc., Total Energy Solutions Company, LLC, and LJ Power, Inc. See Exhibit A for further details. Results are as follows:
• Land & Sea Services 1, Inc. - $150,915
• Total Energy Solutions Company, LLC - $243,567
• LJ Power, Inc. - $123,090
LJ Power, Inc. provided the lowest bid for preventive maintenance services, but was higher on hourly labor rates for repairs and emergency afterhours services and parts markup. Recently, LJ Power, Inc. provided this service for the City and performed in a less than satisfactory manner. Land and Sea Services 1, Inc. provided the second lowest bid. They are the City’s current service provider and have performed above expectations.
The primary purpose of the agreement is for annual preventive maintenance services, which has historically been under $50,000, for approximately forty (40) Stand-by Generators that serve the City’s Water, Wastewater, and Building Facilities. Preventive maintenance services in this contract include one annual comprehensive maintenance (ACM) visit, one annual load analysis (ALA), and one additional preventative maintenance (PM) visit. Repairs and emergency services are additional services that are based on a set hourly rate.
The staff’s recommendation is to award Land & Sea Services 1, Inc. based on current performance of services.
Attachments:
1. Data Sheet
2. Proposed Resolution
3. Exhibit A - Agreement with Land & Sea Services 1, Inc.
4. Recommendation Memorandum
5. Bid Tabulation Sheet
6. Land & Sea Report Card
7. LJ Power Report Card
FUNDING
{X} Funds in the amount of $300,915 will be split between Water Production, Wastewater, and Facilities Services Departments Account #52400 Equipment Repair & Maintenance for fiscal years 2020-2022. The split will consist of $26,940 from Water Production (10207300-52400), $43,770 from Wastewater (10207500-52400) and $29,595 from Facilities Services (3650000-52400) for each fiscal year.
STRATEGIC PLANNING
{X} Develop and Maintain our Infrastructure