Title
Consider and take action on a resolution authorizing the purchase of nine (9) replacement vehicles and three (3) new vehicles with related equipment for public safety departments through various state contracts in an amount not to exceed $824,224 (Director of Public Works)
Background:
Approval of this resolution will authorize the purchase of one (1) ambulance remount for EMS; two (2) Ford F150 Responder trucks for the fire department; one (1) Tahoe for the fire department; four (4) Ford Interceptor Explorer patrol vehicles; one (1) Ford F150 Responder truck for the police commercial enforcement division; and three (3) Ford Explorers for the police criminal investigative division with related equipment to meet the City’s operating needs through various state contracts in an amount not to exceed $824,224.
EMS Ambulance Remount ($191,319)
Remount and refurbish a 2014 Frazer Type I 12” Generator Powered Module E2485 ambulance box onto a Chevrolet C3500 6.0L gasoline chassis’ through the Houston Galveston Area Council (H-GAC). The total cost for this project, including a $600 H-GAC fee, will be $191,319.
Fire Department ($197,142)
Unit 1, a 2003 Ford F250 4x4 support truck will be replaced with a Ford F150 Responder truck. The total cost for the truck, including related emergency equipment and graphics, will be $63,530.
Unit 6 is a 2009 Chevrolet Tahoe assigned to the Assistant Fire Chief and will be replaced with a 2020 Chevrolet Tahoe. The cost for the replacing unit, including equipment and graphics will be $70,082.
A Ford F150 Responder truck and related emergency equipment will be purchased for the new Fire Station 6. Total cost for this new unit will be $63,530.
Police Department ($435,063)
The FY2020 budget approved funding for the replacement of patrol units and related equipment. The capital replacement schedule adopted by City Council in 2006 provides for police automobiles to be replaced every six (6) years.
The two replacement units are 2012 Dodge Chargers and will be replaced with Ford Interceptor Explorers and necessary emergency equipment. The cost for each unit will not exceed $66,991.
Unit 115, a 2013 Ford Interceptor Explorer was involved in an accident on July 21, 2019. After an inspection by the City’s insurance carrier, TML, this vehicle was deemed a total loss and payment was disbursed to the City in the amount of $17,679. The cost for this new unit will be $66,991; less the $17,679 for a total net cost of $49,312.
A new patrol vehicle was approved in the FY2020 budget for a traffic police officer.
The pricing for each patrol vehicle includes the base vehicle, police lighting and equipment package, an APX6500 radio; laptop, Havis port replicator, Opticom and vehicle graphics. The cost for each patrol unit will be approximately $66,991.
The Police commercial vehicle enforcement division will replace a 2008 Ford F250 with a Ford F150 Responder truck and related equipment. The cost for this purchase will not exceed $60,087.
The Criminal Investigation Division (CID) will be replacing two (2) Dodge Chargers. One is a 2011 model and the other is a 2012 and will be replaced with Ford Explorers. The cost for each unit, including necessary lighting, will be $35,675 each.
CID will also be receiving a new Ford Explorer approved in the budget for a cost of $35,675.
The total purchase cost for replacement of existing vehicles total $657,328. The cost for new vehicles will be $166,196 for a total vehicle purchase cost, including the GoodBuy and H-GAC purchasing fee, of $824,224.
The purchase list is attached with additional details including the make and model of each vehicle to be replaced and the price of new vehicles. All vehicles will be purchased through H-GAC, GoodBuy or Buyboard state contracts. The utilization of these contracts meets formal bidding requirements.
Attachments:
1. Data Sheet
2. Proposed Resolution
3. Exhibit A - Approved Public Safety Vehicle List
4. Fire Department Vehicle Expense Breakdown
5. Patrol Vehicle Expense Breakdown
6. Vehicle Quotes
7. Vehicle Operating Costs vs Depreciation
8. Vehicle Scores
FUNDING
{X} Funds are available from the following departments in the Vehicle Accounts: Capital Replacement ($658,028) Account 40203600-55520; Fire ($63,530) Account 2850000-55520; Police Patrol ($66,991) Account 2302006-55520; and Police CID ($35,675) Account 2250000-55520
STRATEGIC PLANNING
{X} NOT APPLICABLE