Title
Consider and take action on a resolution authorizing a three-year agreement with Cornerstone Maintenance and Landscaping for city-wide manicured mowing services in an amount not to exceed $871,916.58 (Director of Public Works)
Background:
Approval of this resolution will authorize the award of Invitation to Bid (ITB) 19-PW-036 - Exhibit B - Manicured Mowing to Cornerstone Maintenance and Landscaping for city-wide manicured mowing services from December 1, 2019 through September 30, 2022 in an amount not to exceed $871,916.58, with the option to renew for two (2) additional one-year periods. Exhibits A, C, D, and E of ITB Bid #19PW-036 for rough-cut mowing services were awarded to a different vendor (Yellowstone Landscaping - Central, Inc.) on the October 22, 2019 Council Agenda.
On August 19, 2019, League City released ITB 19-PW-036 for City-Wide Mowing Services. Three sealed bids were received on September 10, 2019 from Cornerstone Maintenance and Landscaping, Acescapes, and Yellowstone Landscape - Central, Inc. Cornerstone Maintenance and Landscaping submitted the lowest qualified bid. The proposed annual bid cost of $275,638.86 represents a $7,732.86 increase over the previous contracted amount awarded in September 2018, and includes seven (7) additional mowing locations; Animal Control (2.4 acres), Countryside Magnolia Creek (8.84 acres), Rustic Oaks park (7.9 acres), BLD Skate Park (.35 acres), Helens Garden (.38 acres), Heritage Park (7.81 acres), and Ghirardi Family WaterSmart Park (2.91 acres).
Bid Results-Annual Costs
• Cornerstone Maintenance and Landscaping $275,638.86
• Acescapes $313,500.00
• Yellowstone Landscape - Central, Inc. $479,322.00
Cornerstone Maintenance and Landscaping’s Three-Year Contract Term Cost
• Exhibit B $826,916.58
• Incidental/New Additions $ 45,000.00
Total $871,916.58
Staff is requesting an additional $45,000 ($15,000 per year) to address areas of expanded service required to maintain City standards and City-wide aesthetics along major thoroughfares and other unforeseen areas of concern.
This contract provides manicured mowing services for 15 water production sites, 45 wastewater sites, 9 public safety facilities, 57 roadside/median locations, and 22 parks facilities.
The staff’s recommendation is to award the manicured mowing services (exhibit B) to Cornerstone Maintenance and Landscaping based the on the aforementioned pricing and confirmed references.
Attachments:
1. Data Sheet
2. Proposed Resolution
3. Exhibit A - Agreement with Cornerstone Maintenance and Landscaping
4. Recommendation Memorandum
5. Bid Tabulation (Exhibit B)
FUNDING
X} Funds in the total amount of $871,916.58 will be split between the following departments Account #52150 Building & Ground Maintenance for fiscal years 2020-2022: The split will consist of $20,723.04 from Water Production Account #10207300-52150; $48,458.40 from Wastewater Account #10207500-52150; $797.04 from EMS Account #2950000-52150; $10,202.04 from Fire Account #2850000-52150; $4,782.24 from Animal Control Account #2750000-52150; $119,477.70 from Streets Account #3300000-52150; $71,438.40 from Parks Operations Account #4400000-52150; $14,760 from Parks 4B Account #2310440-52150 for each fiscal year.
STRATEGIC PLANNING
{X} Develop and Maintain Infrastructure