Title
Consider and take action on a resolution authorizing an agreement with GameTime for the replacement of the Pour In Play surfacing of the Boundless Playground as part of the Parks Facilities Renewal Project PK1801E in an amount not to exceed $84,286.74 (Director of Parks and Cultural Services)
Background:
The approval of this item will replace the existing Pour in Play (PIP) surface of the Boundless Playground of 5,777 SF area. The PIP rubber surface provides a highly accessible surface allowing play for children and adults of all abilities.
On May 26, 2020, Agenda item 9D, with Buy Board pricing of $110,028.37 failed to pass, 7-1. City Council asked staff to consider damages by the League Park renovation contractor and go out for competitive bid.
Replacement of the rubber fall surface is addressed through the FY2020 CIP for Parks Facilities Renewal project. The intent was to replace the rubber fall surface as it has reached its life expectancy at 10 years of age. The surface, including the attenuation layer, is showing significant wear/degrading which affects its ability to meet playground industry safety standards. The fall surface thickness is calculated by the impact of a child’s head with the surface from the highest play element of the playground, which is 8 feet. This is compromised in several areas of the surface due to heavy use and impact over the years. Timing of the surface replacement is due to League Park already being closed to the public and fenced off due to the current larger scale park renovation project that is underway.
The current construction contract of renovations at League Park states the contractor will protect the playground surface in place, taking care when removing pavers and reinstalling the new pavers. Even through several attempts by the contractor, the contractor found difficulty in the separation of the pre-existing perimeter from the playground surface. The playground surface was glued to the paver perimeter for smooth ADA-accessible transition and grade changes from the parking lot side and south end of the playground. The separation was needed for the removal of existing pavers, removal of existing light poles, installation of a concrete sub-base, installation of new pavers, and installation of new light poles. During the separation process, the contractor and design firm were informed by staff of the city’s plans to replace the entire playground surface as part of the Parks Facilities Renewal project as outlined in the paragraph above. Staff was aware of the needed separation of the playground surface to perform project renovations and did not have an issue with it, knowing the surface was planned to be replaced to meet playground industry safety standards.
The competitive bid opening on June 30, 2020 produced (3) bids:
Ascend Projects LLC - $156,650
The Play Well Group/Playworks - $99,500
GameTime c/o Total Recreation Products - $84,286.74
GameTime originally submitted the Buy Board price. Their new lower pricing is based on the following changes: a reduced margin, re-negotiation with the rubber manufacturer, and a local installer versus the rubber manufacturer for the demolition disposal of the existing surface and the repair of the sub-limestone base.
ATTACHMENTS:
1. Data Sheet
2. Proposed Resolution
3. Exhibit A - Agreement with GameTime
4. Bid Evaluation Tabulation Sheet
FUNDING
{ X } Funds in the amount of $84,287 are available from Misc Capital Project Funds 5015 with expenses charged to PK1801E-CONSTRUCT-CONSTRUCT-TS CASH. Funds in the amount of $63,736 were programmed in FY2020 CIP for playground replacement parts with the additional funding identified from savings in other parks renewal projects.
STRATEGIC PLANNING
{ } Addresses Strategic Planning Critical Success Factor # ______ and Initiative # ______
{ X } NOT APPLICABLE