Title
Consider and take action on a resolution authorizing a three-year agreement with Apache Oil Company for the purchase and delivery of fuel and petroleum products in an amount not to exceed $2,130,000 (Director of Public Works)
Background:
Approval of this resolution will authorize an agreement with Apache Oil Company for the purchase and delivery of unleaded and diesel fuels to three fueling locations within the City and the necessary lubricants for operating and maintaining fleet units for a three year period beginning October 1, 2020 through September 30, 2023 with two (2) one-year renewal options.
On June 23, 2020 the City issued a Request for Proposal (RFP) #20-FLEET-008 for this item. Six (6) responses were received on July 21, 2020 from: Apache Oil Company, Bay Oil Company, Southwestern Petroleum, Indigo Energy, Suncoast Resources, and Pinnacle Petroleum. Only three (3) firms (Apache Oil Company, Bay Oil Company, and Suncoast Resources) met the qualifications outlined in the RFP. A three-member evaluation team comprised of City staff (Director of Public Works, Fleet Manager, and Fleet Service and Parts Lead) evaluated all proposals. Each committee member scored the qualified bidders based on the following criteria:
· Qualifications and Experience - 20 pts
· Pricing and Fees (lowest bid/other bid x 35 = Proposer’s Price Score) - 35 pts
· Emergency Response Plan - 20 pts
· Project Methodology - 15 pts
· References - 10 pts
Cumulative totals from three (3) committee members are as follows:
Apache Oil Bay Oil Suncoast
Qualifications and Experience - 20 pts 40 12 12
Pricing and Fees - 35 pts 95.8 105 86.6
Emergency Response Plan - 20 pts 40 28 12
Project Methodology - 15 pts 9 9 3
References - 10 pts 22 20 18
Totals 206.8 174.0 131.6
Of the final three proposals, Apache Oi...
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