Title
Consider and take action on a resolution authorizing a three-year agreement with Core and Main LP for the purchase of water and sewer line repair materials in an amount not to exceed $544,870 (Director of Public Works)
Background:
Approval of this resolution will authorize the award of Invitation to Bid (ITB) #21-029 Materials for Annual Line Repairs to Core and Main LP for line repair material purchases from May 1, 2021 through April 30, 2024 in an amount not to exceed $544,870 with two (2) additional one-year renewal options available.
On March 24, 2021, the City released ITB #21-029 for this item. Responses were received on April 14, 2021 from Core and Main LP, Coburn Supply Company Inc., and Fortiline Waterworks. Core and Main LP provided contract bid pricing for all of the critical use items in the bid specification. Coburn Supply Company Inc. and Fortiline Waterworks did not provide bid pricing for several items in the bid specification, including PVC piping, due to current market volatility.
Core and Main LP is the City’s current vendor for line repair materials such as pipe, fittings, repair clamps, valves, fire hydrants and other related parts used in the repair and maintenance of water and sanitary sewer infrastructure. Historical annual expenditures for Core and Main LP is $132,000. Annual expenditures expected to be $166,623 due to increased market pricing.
Based on the bid pricing, proven service history, and ability to provide the items needed, staff recommends awarding the purchasing agreement for Materials for Annual Line Repairs to Core and Main LP.
Attachments:
1. Data Sheet
2. Proposed Resolution
3. Exhibit A-Standard Agreement with Core and Main LP
4. Bid Tabulation
5. Recommendation Memorandum
6. Vendor Report Card
FUNDING:
{X} Funds are available from the Utility System & Repair account #1020770-052620 of $83,312 and Water Meters & Supplies Account #10207100-51680 of $15,000 for FY21, the remaining funds will be budget...
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