Title
Consider and take action on a resolution authorizing a standard agreement to secure an International CV 515 diesel chassis and be placed in line for production for an ambulance buildout in mid-to-late October with Frazer Ambulance, through Rush Truck Center of Ohio (Fire Chief)
Background:
Approval of this item will allow staff to preorder the ambulance requested in the FY23 budget.
EMS is requesting an additional ambulance for FY23. Even with the shortages of ambulance chassis, Frazer recently secured a limited number of chassis through Rush Truck Centers of Ohio, which are the International CV515 diesel chassis. By agreeing to purchase this ambulance and chassis now, a production start time would be mid-to-late October 2022, thereby allowing the City to receive the completed ambulance by end of January or early February of 2023. There is a cancellation policy that would allow us to cancel the order up until 120 days from the unit being finished without any financial repercussions. If we decide to cancel the order after the 120-day limit, there is a 25% penalty fee. Legal reviewed their cancellation policy and added that into the City's standard agreement.
Frazer notified League City FD that only one chassis remains, and if we choose not to agree to purchase, it will be released to another entity. If the City waits until after October 1st to place the order, Frazer advises that the wait time would be pushed out to either November or December of 2023, if not longer, due to the unavailability of any ambulance chassis. That production time could be even longer if hold out to wait for the Ford Chassis that is listed in the original quote, as there is no expected date that those chassis will be available.
The International CV 515 diesel chassis that Frazer has on hand is currently priced at $84,500.00. This will increase the overall cost for the chassis and ambulance module from $320,995.00, with the 2023 Ford 450 gas chassis, to a new total cost of $363,806.00 which would be an overall increase of $42,811.00. During FY22, the EMS fleet has experienced several catastrophic failures on the Chevy C3500 gasoline chassis, which include two engine replacements. A third ambulance is awaiting an engine replacement; however, the engine is on backorder with no availability date.
Purchase of this ambulance is through a cooperative purchasing agreement and payment for ambulance would not be made until the ambulance buildout is complete.
CONTRACT ORIGINATION: Fire Department
Attachments:
1. Data Sheet
2. Proposed Resolution
3. Exhibit A - Standard Agreement with Frazer
4. Exhibit B - Ambulance Repair Review
FUNDING
{ X }If approved in the FY2023 budget on September 13, 2022, funds will be available from Capital Outlay - Auto/Trucks either in the General Fund or COVID ARPA Fund.
STRATEGIC PLANNING
{X } Addresses Strategic Planning Critical Success Factor # 3 Safe and Desirable Community