Title
Consider and take action on a resolution authorizing a two-year agreement with Kustom Sweeping, LLC for street sweeping services for various City locations in amount not to exceed $172,800 (Director of Public Works)
Background:
Approval of this resolution will authorize an agreement with Kustom Sweeping, LLC for street sweeping services for various City locations for a period of two (2) years from October 1, 2023 through September 30, 2025 in an amount not to exceed $172,800, with the option to renew for two (2) additional one-year periods.
On August 3, 2023, the City released Invitation to Bid (ITB) 23-029 Street Sweeping for Various City Locations. Two (2) sealed bids were received on August 29, 2023. City Staff confirms that prices are within typical range for this type of work. Applicable streets and planned frequencies are available for reference in Attachment No. 6.
The bid tabulation is based on a two-year contract term and estimated usage:
• Kustom Sweeping, LLC - $172,800 ($86,400 annually)
• Sweeping Corporation of America, LLC - $601,200 ($300,600 annually)
The staff’s recommendation is to award Kustom Sweeping, LLC for being the lowest responsive/qualified bidder based on performance history and fair market pricing. Kustom Sweeping is currently serving the City.
Attachments:
1. Data Sheet
2. Proposed Resolution
3. Exhibit A - Agreement with Kustom Sweeping, LLC
4. Award Recommendation Letter
5. Bid Tabulation
6. Locations and Frequencies
7. Map of Locations
8. Vendor Report Card
CONTRACT ORIGINATION: Staff
FUNDING
{X} Funds in the amount of $172,800 are available from Streets & Stormwater’s Street & Drainage Repair Account 3300000-52500 ($86,400) for FY24. The remaining contract balance of $86,400 will be requested in the FY25 budget.
STRATEGIC PLANNING
{X} Addresses Strategic Planning Success Factor #1 - Develop and Maintain our Infrastructure