Title
Consider and take action on a resolution authorizing a three-year agreement with Bay Oil Company for the purchase and delivery of fuel and petroleum products in an amount not to exceed $3,250,000 (Director of Public Works)
Background:
Approval of this item will authorize an agreement with Bay Oil Company for the purchase and delivery of unleaded and diesel fuels to four fueling locations within the City and the necessary lubricants for maintaining fleet units. This contract will be for a three-year period beginning December 1, 2025 through November 30, 2028, with two (2) one-year renewal options.
On August 13, 2025, the City released Request for Proposal (RFP) 25-029 City Wide Fuel and Petroleum Products for these items. Seven (7) responses were received on September 16, 2025 from: Bay Oil Company, Campbell Oil, Gresham Petroleum, Midtex Oil, Pinnacle Petroleum, Senergy Petroleum, and Sun Coast Resources. A four-member evaluation team comprised of City Staff (Director of Public Works, Fleet Administrator, and Shop Foreman) and one consultant (Yvonne Calderon, retired Fleet Manager) evaluated all proposals.
The qualified bidders were scored based on the following criteria:
• Pricing and Fees (lowest bid/other bid x 50 = Proposer’s Price Score): 50 points
• Emergency Response Plan: 15 points
• References: 20 points
• Experience: 15 points
To ensure consistency, evaluations of Pricing, Fees, and References were completed by Purchasing Staff. References were evaluated based on comparable government agencies in the Gulf Coast Region, as well as responses from the references. Price for bulk fuels was evaluated based on the p...
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