Title
Consider and take action on a resolution authorizing a one-year renewal agreement with Core & Main LP for water and sewer line repair materials in an amount not to exceed $268,875 (Director of Public Works)
Background:
Approval of this item will authorize a one-year renewal agreement with Core & Main LP for the purchase of water and sewer line repair materials from August 1, 2026 through July 31, 2027 in an amount not to exceed $268,875, with one (1) additional one-year renewal option remaining.
On July 22, 2025, Council approved a one-year renewable agreement with Coburn Supply Company in an amount not to exceed $270,055 for water and sewer line repair materials and Core & Main LP in an amount not to exceed $270,055 for water and sewer line repair materials with the option to renew for two (2) additional one-year periods.
On May 29, 2025, the City released RFP# 26-025 Water & Sewer Line Repair Materials. Five sealed bids were received on June 24, 2025. Core & Main LP and Coburn Supply Company provided the two most complete bid submissions for all critical use items, per bid specification which allowed awarding to multiple bidders.
Quantities in the bid specifications are estimates only and does not reflect actual budget expenditures. The proposed not to exceed contract amount of $268,875 is derived from approved budget amounts from applicable end user departments and a small increment for unforeseen expenditures, details as follows:
Utility Line Repair - $223,875
Utility Billing - $15,000
Unforeseen Expenditures - $30,000
Total Not to Exceed - $268,875
Core & Main LP has agreed to this renewal for water and sewer line repair materials in an amount not to exceed $268,875. Staff is requesting Council’s consideration to renew the water and sewer line repair materials agreement with Core & Main LP based on product availability, historical service, and fair market pricing. Coburn Supply Company has declined to renew their agreement.
Attachments:
1....
Click here for full text