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File #: 15-0141    Version: 1 Name: Library Renovations, PH II
Type: Agenda Item Status: Approved
File created: 2/27/2015 In control: City Council
On agenda: 3/10/2015 Final action: 3/10/2015
Title: Consider and take action on award of a construction contract to R.J. Harris Construction (Gulf Coast) L.P. in the amount of $320,760 the renovation to Helen Hall Library Project (FM 1301); and authorization of a Work Change Directive budget of $22,453 (Director of Parks & Cultural Services)
Attachments: 1. Data Sheet, 2. Bid Tabulation, 3. Evaluation Score Sheet, 4. PGAL Recommendation of Award, 5. CIP Project (FM1301)
Title
Consider and take action on award of a construction contract to R.J. Harris Construction (Gulf Coast) L.P. in the amount of $320,760 the renovation to Helen Hall Library Project (FM 1301); and authorization of a Work Change Directive budget of $22,453 (Director of Parks & Cultural Services)

Background:
Approval of this item will award a construction contract to R.J. Harris Construction for Phase II of planned renovations to Helen Hall Library. These renovations include the reconfiguration of the circulation desk and entry foyer, the construction of a Friends Book Sale room, updating the restrooms to comply with accessibility standards and a Radio Frequency Identification (RFID) book sorting room. R.J. Harris Construction's base bid totaled $311,200, with alternate 1 as an option, in the amount of $19,560 for the RFID storeroom. A deduction of $10,000 in lighting changes are proposed for a final total of $320,760.

Renovations in Phase II include, approximately 1310 square feet of renovations to the checkout area, approximately 731 square feet of renovations to four (4) existing public restrooms on the first and second floors, and approximately 170 square feet of renovations to what is currently the Circulation Work Room. Phase II was designed and bid as a companion project to Phase I. Phase I, completed in August 2014, consisted of an approximately 1,973-square-foot theater on the first floor of Helen Hall Library along with a small kitchenette, storage space, and office; plus approximately a 600-square-foot teen area on the second floor. Phasing has allowed staff to maintain uninterrupted services and to prioritize needs based on available funding.

The phased renovation project has been proceeding alongside a concurrent RFID project, also consisting of two phases. Phase I of the RFID project included radio-readable inventory and security tags along with checkout machines and alarmed anti-theft gates. Phase II of RFID will include the sorting system...

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