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File #: 15-0366    Version: 1 Name: LC International Triathlon 2015
Type: Agenda Item Status: Approved
File created: 6/9/2015 In control: Police
On agenda: 6/23/2015 Final action: 6/23/2015
Title: Consider and take action on a request on behalf of the League City International Triathlon to grant a variance to Chapter 110, Article I, Section 110-5 of the Code of Ordinances of the City of League City entitled "Parades and Processions Generally" for lane closures, and to use Hotel Occupancy Taxes to fund the city costs associated with traffic control for the event (Chief of Police)
Attachments: 1. Data Sheet, 2. 2015 Triathlon Permit Application, 3. Cost Breakdown, 4. CL Triathlon Route, 5. Traffic Plan
Title
Consider and take action on a request on behalf of the League City International Triathlon to grant a variance to Chapter 110, Article I, Section 110-5 of the Code of Ordinances of the City of League City entitled "Parades and Processions Generally" for lane closures, and to use Hotel Occupancy Taxes to fund the city costs associated with traffic control for the event (Chief of Police)
Background:
If approved, this item will allow the League City International Triathlon event to use City rights-of-way for this event and the City will provide equipment to support traffic flow as detailed below.  This will be done in accordance with the traffic plan approved by the League City Police Department.  The Code of Ordinances of the City of League City, Section 110-5 requires all permit requests requiring the closure or use of state roadways or arterial roadways (as defined by the Master Transportation Plan) within League City to be approved by City Council prior to issuance of a permit. The same section also states that the applicant shall pay all costs associated with traffic control for the event unless City Council approves to fund the costs.
The League City Police Department has received an application for the League City Triathlon which is scheduled for August 2, 2015 from 7 a.m. until 10 a.m. The event is expected to involve approximately 600 bicyclists traveling westbound on FM 2094 (Marina Bay Dr.) from Lawrence Road to FM 270 (Egret Bay Blvd.) and then proceeding northbound on FM 270 into the City of Webster. The event will require the closure of the westbound outside lane of FM 2094 from Lawrence Road to Egret Bay Blvd. and the northbound outside lane of FM 270 from FM 518 E. to the Webster City Limits. To ensure League City residents and businesses will be least affected by this event, officers will be at every intersection along this route to allow for the uninterrupted flow of bicycles and to control traffic. Additionally, business parking lots that could be accessed by crossing the bicycle course will be manned as needed for the least amount of inconvenience to the participants and business traffic.  The City of League City's Street Department will place traffic cones along the event route as required by Texas Department of Transportation. The Street Department will provide 1,000 traffic cones. The applicant has agreed to provide an additional 550 cones. The applicant has also agreed, if the additional cones are not provided prior to the event, the applicant will reimburse the cost to rent the additional 550 cones.  The applicant is required to hire 27 officers to manage and control traffic along the event route and parking lot areas. Total cost to the City is $4,770.96. The total includes $2,040.96 in direct hourly labor costs and $2,730.00 in estimated value of traffic control equipment provided. Refer to the cost breakdown sheet for complete cost breakdown.
 
Attachments:
    1.  Data Sheet
    2.  2015 Triathlon Permit Application
    3.  Cost Breakdown
    4.  CL Triathlon Route
    5.  Traffic Plan
                    
FUNDING
{ } NOT APPLICABLE
{x} Funds are available from Account # 059-1201-603-5338 (Hotel Occupancy Tax)            
{ } Requires Budget Amendment to transfer from Account #____________to Account # ___________________