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File #: 21-0580    Version: 1 Name: RE1704G 3rd St Asphalt Rehab Constr Award
Type: Agenda Item Status: Approved
File created: 10/5/2021 In control: Budget and Project Management
On agenda: 10/12/2021 Final action: 10/12/2021
Title: Consider and take action on a resolution authorizing a construction contract with Lucas Construction Company, Inc. for the 3rd Street Asphalt Street Rehabilitation Project (RE1704G), in the amount of $670,789, authorizing the expenditure of an amount not to exceed $67,079 for a work change directive budget, and authorizing a construction materials testing contract with Terracon in an amount not to exceed ­­­$14,811, for a total construction budget of $752,679 (Executive Director of Finance & Project Management)
Attachments: 1. Data Sheet, 2. Proposed Resolution, 3. Exhibit A1 - Construction Contract with Lucas Construction Company, Inc., 4. Exhibit A2 - Agreement with Terracon for Materials Testing, 5. Letter of Recommendation and Bid Tab, 6. Vendor Report Cards - Terracon, 7. CIP Project Sheet, 8. Aerial Map

Title

Consider and take action on a resolution authorizing a construction contract with Lucas Construction Company, Inc. for the 3rd Street Asphalt Street Rehabilitation Project (RE1704G), in the amount of $670,789, authorizing the expenditure of an amount not to exceed $67,079 for a work change directive budget, and authorizing a construction materials testing contract with Terracon in an amount not to exceed ---$14,811, for a total construction budget of $752,679 (Executive Director of Finance & Project Management)

 

Background:

Approval of this resolution will authorize the award of the construction contract to Lucas Construction Company, Inc. for the construction of the 3rd Street Asphalt Street Rehabilitation Project (RE1704G), authorize funds for a construction work change directive budget, and authorize a materials testing contract for a total construction budget of $752,679.

 

The purpose of this project is to perform road base repairs and asphalt resurfacing as part of an annual infrastructure reinvestment program. This project includes 3rd Street between N. Wisconsin and Alabama. This project is part of the City’s reinvestment of CDBG funds into the community.

 

Five sealed bids for the project were received on September 21, 2021 (Bid No. 21-044).  Bid analysis was based on A+B bidding, which factors time plus cost to determine the lowest equivalent bid. Lucas Construction Company, Inc. submitted a base bid in the amount of $670,789 and 120 days. The engineering consultant’s recommendation of award and the bid tabulation are attached.

 

Construction of 3rd Street is programmed in the FY2022-2026 CIP as part of the Asphalt Rehabilitation Project Package 6 with an inclusive budget of $2.3 million.  Engineer consultant’s cost of construction for RE1704G was estimated at $709,721.

 

 

Attachments:

1.                     Data Sheet

2.                     Proposed Resolution

3.                     Exhibit A1 - Construction Contract with Lucas Construction Company, Inc.

4.                     Exhibit A2 - Professional Services Agreement w/Proposal - Terracon                     

5.                      Letter of Recommendation and Bid Tab

6.                     Vendor Report Cards - Terracon

7.                     CIP Project Sheet

8.                     Aerial Map

 

                                    

FUNDING

{X} Total funding in the amount of $752,679 is available from Reinvestment Cash, fund 5017, and CDBG, fund 2110, with expenses charged to project expense strings ($459,971) RE1704G-CONSTRUCT-CONSTRUCT2-RE CASH and ($292,708) RE1704G-CONSTRUCT-CONSTRUCT2-CDBG.

 

STRATEGIC PLANNING

{X} NOT APPLICABLE