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File #: 21-0553    Version: 1 Name: Holiday In The Park 2021
Type: Agenda Item Status: Approved
File created: 9/27/2021 In control: Police
On agenda: 10/12/2021 Final action: 10/12/2021
Title: Consider and take action on a resolution authorizing a variance to Chapter 110, Article I, Section 110-5 of the Code of Ordinances of the City of League City entitled "Parades and Processions Generally" for lane closures, and to waive the City costs associated with traffic control for the 2021 Holiday in the Park event (Chief of Police)
Attachments: 1. Data Sheet, 2. Proposed Resolution, 3. Application - Holiday in the Park, 4. Cost Breakdown Sheet - Holiday in the Park Parade 2021, 5. Holiday in the Park Traffic Plan & Detour Route, 6. Multi Year Agreement City of League City Holiday in the Park Parade

Title

Consider and take action on a resolution authorizing a variance to Chapter 110, Article I, Section 110-5 of the Code of Ordinances of the City of League City entitled "Parades and Processions Generally" for lane closures, and to waive the City costs associated with traffic control for the 2021 Holiday in the Park event (Chief of Police)

 

Background:

If approved, this item will allow the Holiday in the Park event to use City rights-of-way for this event and the City will provide equipment to support traffic flow as detailed below.  This will be done in accordance with the traffic plan approved by the City’s Director of Engineering and TxDOT.  The Code of Ordinances of the City of League City, Section 110-5 requires all permit requests requiring the closure or use of state roadways or arterial roadways (as defined by the Master Transportation Plan) within League City to be approved by City Council prior to issuance of a permit. The same section also states that the applicant shall pay all costs associated with traffic control for the event unless City Council approves waiving the costs.

 

The League City Police Department has received an application for the Holiday in the Park event which is scheduled for December 4, 2021 from 6 p.m. until 10 p.m. The event is expected to involve approximately 2,000 participants and will include a parade traveling westbound from the 1600 block of FM 518 East to the 500 block of FM 518 East and then proceeding southbound on Park Street to Walker Street. The event will require the closure of FM 518 East westbound from FM 270 (Egret Bay Blvd) to SH 3 and Park Street to Walker Street. To ensure League City residents and businesses will be least affected by this event, officers will be at every intersection along the event route to allow for traffic and crowd control. The City of League City’s Street Department will provide the appropriate cones and barricades as required by Texas Department of Transportation. The City has an approved TxDot Multi-Year Agreement for the event. The agreement is for a five (5) year period starting December 2018 to December 2023.  Total cost to the City is $25,104.33 which covers the cost of the park operations staffing, police staffing, message boards, arrow boards, sound permits and needed manpower to set up and break down of the lane closures. The total includes $22,474.33 in direct hourly labor costs and permit fees; $2,630.00 in waived estimated value of traffic control equipment provided. Refer to the cost breakdown sheet for complete cost breakdown.

 

CONTRACT ORIGINATION:

 

Attachments:

1.  Data Sheet

2.  Proposed Resolution

3.  Special Event Permit Application

4.  Cost Breakdown Sheet of City equipment and manpower

5.  Traffic Plan & Detour Route

6.  TxDot Multi-Year Agreement

                                    

FUNDING

{X} Funds are available from Account # 3300000-50040 (Streets); 2100000-50040 (Police);4400000-50040(Park Operations)

{ } Requires Budget Amendment to transfer from Account #______ to Account #______

{ } NOT APPLICABLE

 

STRATEGIC PLANNING

{ } Addresses Strategic Planning Critical Success Factor # ______ and Initiative # ______

{ } NOT APPLICABLE